Business Office Manager
UCLALos Angeles, CA, US10 hours ago
Job type
- Full-time
Job description3-5 years equivalent experience in financial oversight. Demonstrated skill in financial & internal systems analysis, long-range and short-range budget planning, preparation, and administration for a multi-million-dollar budget with a varied funding sources. Working knowledge of University accounting procedures & policies, very similar to or the same as UCLA's, to coordinate Financial System activities for the department, including a working knowledge of the departmental chart of accounts and computerized accounting systems. Working knowledge of University policies & procedures that affect academic departmental administration in areas such as : budget & accounting; academic, staff & apprentices personnel; payroll; contract & grant administration; academic affairs; purchasing & equipment management; and foreign payments. Demonstrated skill in spreadsheet design & maintenance in a personal computing environment. Working knowledge of fundamentals of algebra to devise formulae that will permit accurate calculation of financial expenditures. Knowledge of MS Office suite including Excel, Access, Word, and PC graphics. General knowledge of electronic data processing systems, equipment, hardware, interface capabilities, and application programs. Ability to use departmentally-developed software and to advise as to its further development and revision. Organizational skills sufficient to develop, implement and monitor effective internal operating systems. Skill in analyzing information to formulate logical and objective conclusions. Ability to identify potentially more effective methods of working operations. Demonstrated supervisory skills to direct people, delegate work, supervise and motivate staff, inspire teamwork and interface successfully with faculty, students, central offices, auditing agencies and the general public. Demonstrated written communication skills to prepare concise, logical, grammatically correct analytical reports, correspondence, policies & procedures, and oral communication skills to explain policies and procedures to all personnel within the Department and in various University offices. Ability to work independently to evaluate and establish priorities and accomplish departmental goals & objectives with minimal supervision. Skill in performing effectively despite frequent interruptions, distractions, and / or changes in project direction, priority. Skill in negotiating, exchanging ideas, information, and opinions with others to formulate departmental policies & procedures and / or arrive collectively at decisions, conclusions, or solutions. Ability to establish and maintain effective professional working relationships with all personnel. Ability to listen effectively and empathize, and deal with confidential and sensitive information and situations. Ability to maintain composure when encountering opposition, insensibility, or hostile. Knowledge of and skills in using systems very similar to UCLA's QDB, OFSR, personnel, payroll and purchasing and accounts payable programs. Working knowledge of university systems very similar to UCLA DACSS protocol, data security, and access procedures. Bachelor's Degree in accounting, business, business administration, or related area and / or equivalent experience / training (Required) Background Check : Continued employment is contingent upon the completion of a satisfactory background investigation. Live Scan Background Check : A Live Scan background check must be completed prior to the start of employment. Shortlisted applicants will be required to complete a brief assessment demonstrating their fund management abilities (Required)
English And Writing Programs Business Office Manager
The UCLA Department of English is widely recognized as one of the leading English departments in the nation. As English and Writing Programs Business Office Manager, the incumbent is responsible for broad-scope and independent management and analysis of all financial operations in the Department of English, and Writing Programs (which includes ESL and the Undergraduate Writing Center), including in-depth fund and systems analysis, control, and financial projections. Collectively, English and Writing Programs make up one of the largest departments in the College with a combined budget of over $22 million. The Business Office is currently staffed by the incumbent, one Financial Services Analyst 2, and one Administrative Assistant (__Assistant 3). The Business Office Manager is responsible for the comprehensive management of all operations within the Business Office, and ensuring that the Financial Services Analyst and the Administrative Assistant are well-positioned to perform successfully in their roles.
- UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit the UC Benefit package and the UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
Education, Licenses, Certifications & Personal Affiliations
Special Conditions for Employment
Schedule : 8am - 5pm. This position requires a minimum of 2 days onsite and a maximum of 3 days telework per week.
Union / Policy Covered : 99-Policy Covered
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Office Manager • Los Angeles, CA, US
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