Medical Records Administration Specialist

Summary

Vacancy Identification Number (VIN) : 12840184.

Please read this announcement in its entirety before beginning the application process to ensure you submit all the required documents. See Required Document sections in this announcement before applying.

Please read the application questionnaire before applying :

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Duties

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This position is located in the Health Information Management (HIM) Section of Business Office at the Robley Rex VA Medical Center. Medical Records Administration Specialist (MRAS) in VHA perform work concerned with the management of a health record program or the provision of services related to medical record administration / health information services. MRASs manage, preserve, analyze, and supervise the use of diagnostic and therapeutic health records / health information management. They develop policies and procedures and provide advice on the use of health records and health information management. Major duties include, but are not limited to :

• Responsible for generating, analyzing, and presenting multiple HIM reports.
• Participate in various health record review activities to ensure the integrity of the health record according to established policies.
• Monitor health record data integrity per established policies, procedures, and industry standards.
• Prepare workload and production reports and monitor trends to identify efficiencies and deviations.
• Participates in various facility and regional committees requiring health information management subject matter expertise.
• Responsible for generating and analyzing multiple HIM reports and identifying best practices or opportunities for improvement.
• Perform workflow analyses, recommend process improvements, and implement changes to improve the productivity and quality controls of the HIM department.
• Monitor reports, trends, and health record data integrity according to established policies, procedures, and industry standards.
• Participate in various facility and regional committees requiring health information management subject matter expertise.
• Perform data mining; complex data analysis; and interpret and transform data into accurate, consistent, and timely information in support of the business and operational needs of the HIM department and the organization.
• Present findings and recommendations to the Chief of HIM (CHIM) and facility leadership.
• Designs and performs quality improvement projects related to health information management to identify and recommend ways of eliminating, combining, simplifying or improving procedures and processes.
• Compile diagnostic, procedural, and statistical data, and present reports locally, regionally, or nationally.
• Exhibits broad organizational knowledge, communicates and provides training and education to individuals and groups, at multiple levels, both internal and external to the facility.
• Other duties as assigned.

Work Schedule : Monday - Friday 7 : 30 a.m. - 4 : 00 p.m.

Telework : Not Available

Functional Statement # : 40929-F / 40930-F / 40931-F

Relocation / Recruitment Incentives : Not Authorized

Permanent Change of Station (PCS) : Not Authorized

PCS Appraised Value Offer (AVO) : Not Authorized

Fi nancial Disclosure Report : Not required

Requirements

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Conditions of employment

Qualifications

Basic Requirements :

(1)

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations : In addition to the basic requirements for employment, the following criteria must be met when determining the grade of candidates.

MRAS, GS-05. None beyond the basic requirements.

MRAS, GS-07.

(a) Experience . In addition to the basic requirements, one year of creditable experience equivalent to the next lower grade level. OR,

(b) Education . (Advanced Entry-Level Placement). Applicants who meet the GS-5 grade level may be appointed at the GS-7 grade level, if they possess a bachelor's degree from an accredited college or university in a major field of study in health information management, with an exemplary academic record as demonstrated by :

(c) Demonstrate the following KSAs :

MRAS, GS-09.

(a) Experience .One year creditable experience equal to the next lower grade level that demonstrates the knowledge, skills, abilities, and other characteristics described at that level, OR

(b) Education . Education equivalent to two full years of progressively higher level graduate education or a master's degree in a field directly related to Health Information Management AND

(c) Demonstrate the following KSAs :

MRAS, GS-11.

(a) Experience .One year of creditable experience equal to the next lower grade level that demonstrates all of the KSAs described at that level. OR

(b) Education . Education equivalent to three full years of higher-level graduate education or a Ph. D. or equivalent doctoral degree from an accredited university or college in a field of Health Information Management AND

(c) Demonstrate the following KSAs :

Reference : For more information on this qualification standard, please visit

The full performance level of this vacancy is GS-11. The actual grade at which an applicant may be selected for this vacancy is in the range of GS-5 to GS-11.

Physical Requirements : The work is primarily sedentary. There is walking, bending and reaching required such as for filing or locating material, and carrying items such as reports, documents, and supplies. Entering data and word processing on a personal computer may result in physical problems from the effects of repetitive motion and eyestrain.

Education

IMPORTANT : A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note : Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here : If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit :

DEFINITIONS.

a. Coding Certification . Mastery certification obtained through the American Health Information Management Association (AHIMA) or the American Association of Professional Coders (AAPC). To be acceptable for qualification, the specific certification must represent a comprehensive competency in the occupation. Stand-alone specialty certifications do not meet the definition of mastery level coding certification and are not acceptable for qualifications. Certification titles may change and certifications that meet the definition of mastery level coding certification may be added / removed by the above certifying bodies; however, current mastery level coding certifications include : Certified Coding Specialist (CCS), Certified Coding Specialist (CCS) - Physician-based (CCS-P), Certified Professional Coder (CPC), Certified Outpatient Coder (COC), and Certified Inpatient Coder (CIC).

b. Creditable Experience . Experience is only creditable if it is in health information management and is directly related to the position to be filled. To be creditable, the candidate's experience must have demonstrated the use of knowledge, skills, and abilities associated with current practice. Experience satisfying this requirement must be active practice, which is paid / non-paid employment as an MRT / MRA or related field such as medical coding, qualitative and quantitative health record analysis, Health Insurance Portability & Accountability Act privacy and release of information, or preparation, maintenance, and management of health records.

c.Health Data Analyst Certification. This is limited to certification obtained through AHIMA. To be acceptable for qualifications, the specific certification must certify mastery in health data analysis. Certification titles may change and certifications that meet the definition of health data analyst certification may be added / removed by the above certifying body; however, current health data analyst certification includes Certified Health Data Analyst (CHDA).

d. Health Information Management (HIM) Certification . Higher-level health information management certification is limited to certification obtained through AHIMA. To be acceptable for qualifications, the specific certification must represent a comprehensive competency in the occupation. Certification titles may change and certifications that meet the definition of HIM certification may be added / removed by the above certifying body; however, current HIM certifications include Registered Health Information Technician (RHIT) and Registered Health Information Administrator (RHIA).

e. Journey Level. The full performance level for this qualification standard is non-supervisory GS-11 grade level.

f. Part-Time Experience . Part-time experience as a professional MRA is creditable according to its relationship to the full-time workweek. For example, an MRA would receive one week of full-time credit for each two weeks of half-time work.

g. Quality of Experience . To be creditable, experience must be documented on the application or resume and verified in an employment reference, or through other independent means.

Additional information

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

This job opportunity announcement may be used to fill additional vacancies.

This position is in the Excepted Service and does not confer competitive status.

VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration / Operations, Security, and Preparedness (HRA / OSP) at The Fair Chance Act.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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