Administrative Assistant - G06

DUTIES AND RESPONSIBILITIES :

This is a highly skilled, semi-professional work in administrative, technical and program functions. (Note : these responsibilities and expected results are standardized, and are not necessarily performed by all staff members sharing this job title) :

Administrative Responsibilities :

• Identify and resolve diverse administrative issues and problems as they arise and determine appropriate actions.
• Establish and maintain a document / work assignment tracking system including receiving, screening, logging, routing, retrieval and follow-up of documents and assignments.
• Assist during the bidding process in the acquisition of products and services for projects and programs.

Budget and Finance Responsibilities :

Other Responsibilities :

QUALIFICATIONS :

EDUCATION & EXPERIENCE :

Essential : High school diploma or technical / commercial training and seven years of relevant experience OR advanced training and five years of relevant experience.

Desirable : Experience in the OAS or knowledge of its rules, regulations, and administrative procedures / practices as related to the area of work. Some experience in budget and finance administration.

COMPUTER SKILLS :

Ability to effectively work using Microsoft Office (e.g. Word, Excel, PowerPoint, Outlook, and other applications such as Oracle, Visio, Access, Share Point) and software applicable to the area of work.

LANGUAGES :

PERSONAL COMPETENCIES :

Demonstrated communication skills (verbal and written); tact, discretion and diplomacy; sound presentation skills.

The GS / OAS embraces equality, diversity and inclusion. Thus, the GS / OAS, in accordance with its rules and regulations, is committed to providing equal opportunities in employment, achieving a diverse staff, and will take into account a wide geographic representation, as well as gender equity and equality, in the selection of candidates.

In accordance with paragraph f. of Article 44 of the General Standards, the official languages of the Organization are English, French, Portuguese, and Spanish. No candidate for a position in the General Secretariat subject to the competition requirement shall be contracted until he / she has passed language proficiency exams administered by the DHR in at least two of the official languages. Nevertheless, i)Any candidate, including staff member whose native language is one of those four languages shall only be required to demonstrate proficiency on an exam in one of the others; and (ii)Persons applying for G-1 and G-2 positions at Headquarters and G-3 driver / clerk positions in those Offices of the General Secretariat in the Member States where the language requirement unduly restricts the recruitment of otherwise qualified staff shall be exempt from this language proficiency requirement for as long as they occupy those positions. Subsequently, in order to be eligible to compete for a higher-level position, any staff member who has benefited from this exemption must demonstrate proficiency in a second official language of the Organization. (iii) A person selected as the best candidate may receive a fixed-term contract, which will be considered to have lapsed in case the person does not pass the required language examination within the 36 months following the appointment.

Please note that the mandatory retirement age for staff members at the General Secretariat of the OAS is 65.

Benefits :