IT Contracts Administrator

IT Contracts Administrator

This is a non-merit system, employment at-will, long-term contract position. The IT Contract Administrator will support the administration of contracts for IT products, technical services, and professional services. The role works closely with managers and staff in the IT Department who are responsible for contract requirements as well as members of the Procurement Office, Office of Supplier Diversity & Inclusion, and the General Counsel's Office. Working with cross-functional teams, the position will involve writing, intake, acceptance, verification, review, and maintenance of statements of work and proposals, and will assist in enforcing the proper procedures for approval and payment of supplier services and products.

Essential Functions :

• Works as the liaison between Procurement Office, Information Technology Department, Office of Supplier Diversity & Inclusion, General Counsel's Office, Finance Department, and vendor contacts.
• Works with IT Managers, business partners, and Procurement Office on procurement planning (identify master PO opportunities, combine goods & services to streamline the process).
• Works with project managers to develop procurement-related documents such as SOWs, RFPs, and RFIs, bid documents, and other solicitation documents.
• Updates model information, pricing changes, dealer modifications, etc.
• Maintains current and accurate database of IT contracts.
• Reviews P2P requisitions for CIO review / approval.
• Assures adherence to approval and payment processes.
• Identifies risks in WSSC Water's IT relationships and contracts, mitigating those risks wherever possible and notifies management of concerns and issues.
• Manages ongoing supplier relationships, reviews vendor performance, and makes recommendations during renegotiation of contract terms where appropriate.
• Interfaces with the General Counsel's Office and Finance Department to determine the legal and financial aspects of the contracts.
• Works with Accounts Payable Section on invoice-related discrepancies, delays in invoice processing, etc.
• Manages contracts in collaboration with IT employees, business partners, and Procurement Office.
• Monitors contract compliance, ensures compliance with all laws, rules, and policies governing the procurement of goods and services and professional services; facilitates the annual performance evaluation of vendors.
• Collects requirements and reviews and makes recommendations regarding vendor financial viability.

Other Functions :

Work Environment And Physical Demands :

Work is generally performed in a standard office environment.

Required Knowledge, Skills, And Abilities :

Minimum Education, Experience Requirements :

Additional Requirements :

Preferences :

Salary : $86,891 - $147,950

EEO Statement : AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.

Close Date : 10 / 30 / 2025

Open Until Filled : No

Special Instructions to Applicants :

All applicants selected may be subject to drug screening and a background check / verification.

Supplemental Questions :

Applicant Documents Required Documents :

Optional Documents :