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Office Coordinator

Office Coordinator

Alpine Solutions GroupSanta Monica, California, United States
6 hours ago
Job type
  • Full-time
Job description

Must be eligible to work in the United States, unable to provide sponsorship at this time.

Job Description

KEY RESPONSIBILITIES

CLERICAL DUTIES

  • Maintain and update Front Desk policies and procedures for our (3) Santa Monica campus buildings (SAMO).
  • Daily duties include greet visitors, maintain office supplies inventories, manage incoming and outgoing packages

and mail.

  • Coordinate with the Security team to ensure all guests / visitors check in at the main reception and remain there

    • until their host comes to greet them at reception.

  • Maintain and update Vendor Lists each quarter.
  • Upkeep and order supplies, snacks, and product for all three SAMO buildings.
  • Help on-board new employees with parking passes, name plates, and seating.
  • Update and administer all three SAMO buildings email distribution lists and seating chart.

    • BUILDING MAINTENANCE LOGISTICS

  • Create workorders for our third-party vendors. Coordinate with our janitorial day porters at the SAMO campus to

    • ensure the SAMO buildings conform to our esthetic standards. The Office Coordinator team members rotate

    between the 3 buildings of the SAMO campus.

  • Work closely with building engineer and Facilities personnel to communicate work orders and repairs needed

    • while tasks and urgent items receive appropriate priority.

  • Initial point of contact at SAMO for select vendors including but not limited to : Janitorial, Security, Engineering,

    • Valet, etc.

  • Process vendor invoices relating to various vendors including but not limited to : office supplies, event staffing, and

    • vendor services invoices

    CAMPUS EVENTS

  • Serve as initial point of contact at SAMO to schedule events. Ensure that event forms are on-file and properly filled

    • out. Ensure necessary third-party support vendors adequately staff the event.

  • Support execution of annual fire drill – ensuring that the SAMO emergency contacts are up to date.

    • FACILITIES PARTNERSHIP

  • Alert department management of any deficiencies or shortfalls to ensure a timely correction.
  • Serve as ambassador and supporter of our employee Café operations.
  • Promote the continued efforts to establish Camp Stewart Café as the preferred provider of catered lunches and

    • events.

    Department

    OFFICE COORDINATOR

    EXPERIENCE, KNOWLEDGE, & EDUCATION (IF APPLICABLE) REQUIRED

  • Strong sense of responsibility, ownership, and excellent attention to detail.
  • Ability to identify and complete action items and assigned tasks.
  • Exemplary communication skills (written and verbal).
  • Intermediate Microsoft Word, Excel, Outlook, and PowerPoint skills.
  • Routinely handle numerous and frequent incoming correspondence, chat, and e-mail messages.
  • Excellent problem-solving and multi-tasking skills.
  • Ability to manage multiple projects simultaneously and in a fast-paced environment.
  • Adopt Standard Operating Procedures.
  • Calendar management and meeting logistics.
  • Ability to work independently and proactively.

    • Please reply back with an updated resume if you or someone else you know is interested. Thank you.

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    Office Coordinator • Santa Monica, California, United States

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