Office Admin / Accounting Clerk

Job Description

Job Description

We are looking for a detail-oriented and versatile Office Admin / Accounting Clerk to join our team in Arlington, Texas. This role combines administrative and accounting responsibilities, requiring someone who can effectively support executives, manage office operations, and handle basic financial tasks. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to juggle multiple priorities with ease.

Responsibilities :

• Provide comprehensive administrative assistance to C-suite executives, including managing schedules, appointments, and travel arrangements.
• Draft, edit, and format various documents, reports, and presentations to ensure accuracy and a high standard of quality.
• Maintain both physical and digital files, ensuring records are organized and easily accessible.
• Serve as the primary point of contact for visitors, delivering a welcoming and attentive experience.
• Oversee the upkeep of the front office and meeting spaces, maintaining cleanliness and organization.
• Coordinate office supplies and manage general administrative tasks to support efficient operations.
• Enter data related to invoices, purchase orders, and expense reports with precision.
• Support accounts payable and receivable functions, including reconciliations and financial reporting.
• Assist with month-end and year-end accounting processes to ensure timely and accurate completion.
• Utilize accounting software such as QuickBooks and Excel to maintain accurate financial records.
• At least 2 years of experience in administrative or receptionist roles with exposure to accounting tasks.
• Solid understanding of basic accounting principles and prior experience handling financial entries.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with accounting software, such as QuickBooks, is highly desirable.
• Strong organizational and time-management skills to handle multiple responsibilities efficiently.
• Excellent verbal and written communication abilities, showcasing professionalism.
• High level of discretion and confidentiality when dealing with sensitive information.
• Experience managing calendars and coordinating travel arrangements for executives.