Talent.com
Fleet Lease Coordinator
Fleet Lease CoordinatorAuto Auction Holdings • Spring Hill, TN, US
Fleet Lease Coordinator

Fleet Lease Coordinator

Auto Auction Holdings • Spring Hill, TN, US
3 days ago
Job type
  • Full-time
  • Permanent
Job description

Job Description

Job Description

Join Our Awesome Team as an Inside Fleet Coordinator! - Music City Auto Auction | Spring Hill, TN

Who We Are (And Why You'll Love It Here!)

Welcome to Music City Auto Auction - where cars meet community! Since 2015, we've been the go-to dealer-only auto auction in middle Tennessee, and honestly, we're pretty proud of what we've built. We're not just about cars; we're about creating a workplace where people genuinely enjoy coming to work every day. Don't just take our word for it - our own employees voted us "Best Auction to Work For" two years running!

What Makes This Role Special

We're looking for an Inside Fleet Coordinator who plays a vital role in keeping our auction facility running smoothly by managing vehicle logistics and coordinating with, buyers, sellers, and internal teams to ensure seamless vehicle flow from arrival to sale. If you thrive in a dynamic, fast-paced environment where strong organizational skills and attention to detail make a real impact, this is the perfect opportunity to showcase your multitasking abilities while delivering exceptional service to our dealers.

Your Day-to-Day Adventures

  • Maintain exceptional attention to detail while managing multiple responsibilities in a fast-paced environment
  • Post charges and fees accurately in system
  • Communicate daily with clients via email and phone to provide updates
  • Coordinate and schedule vehicle transportation and logistics
  • Input and update sale announcements, verify condition report accuracy, and vehicle information in auction software
  • Verify and cross-check condition reports for accuracy and completeness
  • Collaborate with mechanics and team members to coordinate vehicle repairs and obtain necessary approvals
  • Track vehicle progress from arrival through sale, ensuring all required documents and titles are present
  • Partner with accounting department to ensure sale proceeds and funds are processed timely and accurately
  • Demonstrate strong communication skills across all interactions with clients, vendors, and internal teams

What We're Looking For (The Must-Haves)

  • High school diploma or equivalent required
  • 2+ years of administrative or operations coordination experience
  • Experience with automotive, logistics, or auction industries preferred
  • Proficiency with database or auction management software is a plus
  • Track record of managing multi-step processes and workflows
  • Knowledge of vehicle condition reports and experience processing automotive titles is a plus
  • Exceptional attention to detail and accuracy in data entry
  • Excellent written and verbal communication skills
  • Ability to manage multiple priorities and meet deadlines in fast-paced environments
  • Advanced proficiency in Microsoft Office Suite (Excel, Outlook, Word)
  • Quick learner with strong technical aptitude for new software systems
  • Superior organizational and time management abilities
  • Self-motivated with ability to work independently and exercise sound judgment
  • Proven collaboration skills across cross-functional teams
  • Thrives under pressure and adapts to changing priorities
  • Background in accounts receivable or billing – helpful
  • Valid unrestricted driver's license with clean driving record
  • Legal authorization to work in the U.S. and ability to pass background check and drug screening

    • The Good Stuff (AKA Your Compensation & Perks!)

  • What You'll Earn : Competitive hourly wage based on experience
  • Sweet Bonus : Opportunities for extra cash throughout the year!

    • Benefits That Actually Matter :

  • 401(k) retirement plan with company matching (because future you will thank us!)
  • Health, dental, and vision insurance (we've got you covered)
  • Health Savings Account (HSA) for those unexpected moments
  • Life and disability insurance for peace of mind
  • Employee assistance program (we're here for you beyond work too)
  • Paid time off (because everyone needs a break!)
  • Real opportunities to grow and advance your career

    • The Details

  • Schedule : Monday - Friday, daytime hours (off early on Friday's & weekends are yours!)
  • Location : Our Spring Hill, TN location (37174) - you'll need to be able to get here
  • Style : Full-time, permanent position where you can really build something

    • Ready to Rev Your Career?

    Come be part of our award-winning family! We can't wait to meet you and show you why our team loves working here. Apply today and let's get this conversation started!

    Create a job alert for this search

    Fleet Coordinator • Spring Hill, TN, US