Administrative & Operations Assistant

Administrative & Operations Assistant

Full-time | 35 hours / week | Mostly remote (with one half-day / week in Rochester office)

About Us

At BHC Global , we’re a growing consulting firm delivering advanced technology and AI-driven solutions to the utility industry. We’re looking for a reliable, organized professional to support our administrative operations—spanning Legal, HR, bookkeeping / finance, office coordination, and sales support. The right person will help our team stay efficient, compliant, and connected.

Role Summary

The Administrative & Operations Assistant will partner with management and various internal functions to keep things running smoothly. This is a hybrid role : primarily remote, with one half-day per week in our Rochester office. Start date — as soon as possible, ideally before December.

Key Responsibilities

• Legal Support : Maintain files, track contracts, coordinate with legal counsel, and assist with document execution and renewals.
• HR Support : Assist with onboarding / off-boarding, maintain employee records, track compliance training, and support benefits / admin tasks.
• Bookkeeping / Finance : Help with invoicing, expense tracking, reconciliations, and vendor management; QuickBooks experience is ideal.
• Office Management : Serve as the primary administrative contact, manage supplies, coordinate meetings (virtual & in-person), and assist with travel or event logistics.
• Sales Support : Help the sales team with CRM updates, proposal formatting, scheduling, and follow-up tasks.
• General Administrative Duties : Calendar management, email / file organization, meeting minutes, and other special projects as needed.

Preferred Qualifications

Employment Details