Assistant Director, Operations

Assistant Director, Operations

Oversees the day-to-day operations of the assigned office with focus on productivity, accountability and development measures. Monitors and coordinates all operational phases for the assigned area. Creates and maintains systems and methods to monitor / track charges and expenditures of educational programs and services as well as analyzing financial trends.

Essential functions include overseeing staff activities, participating in coordination and planning of departmental activities, aiding in developing and implementing a timetable to achieve short and long-term goals, maintaining fiscal awareness and sound business practices through budget and resource management, overseeing operations to assure accountability, regulatory compliance, objective decision-making and revenue maximization through fiscal and data analysis, assisting project managers in the development and submission of resolutions and evaluations, assisting with the establishment and support of policies and procedures to facilitate and evaluate service agreements and limited contracts between vendors and the assigned office, administering and facilitating the development of effective communication to all stakeholders, providing technical support to grant managers in the assigned office, functioning as a liaison to all stakeholders.

Additional functions for the Educating Children and Youth Experiencing Homelessness Program Specialty include leading program strategy, planning, and implementation to achieve program goals, monitoring program operations for staff accountability, effectiveness, and progress towards service goals, meeting with internal and external partners to report on program progress and enlist collaboration, coordinating training, transportation, and resource allocation and distribution, monitoring program expenditures and preparing budget summaries, preparing and submitting all contracts and Limited Contract Authority, disseminating information about the educational rights of homeless students, expediting enrollment and assisting with school records and immunizations; mediating enrollment disputes, implementing and supporting the Pennsylvania Department of Education's "Education for Homeless Youth" Basic Education Circular, providing equal access to comparable services including Title I, receiving and responding to inquiries from internal and external sources concerning departmental operations; answering school, agency and shelter questions, obtaining program donations and resources from corporations and community partners, working with the Regional Coordinator to remove educational barriers, increasing public awareness on homeless issues, serving as the primary lead for the School District of Philadelphia's response to disasters, including but not limited to, hurricanes, floods, and earthquakes, overseeing the coordination of resources to ensure a smooth transition for families in an emergency situation, coordinating all applicable internal School District offices with applicable City agencies in the event of an emergency situation, developing a resource network to support non-homeless families who are in an emergency situation.

Minimum requirements include a Master's degree program from an accredited college or university and six years of full-time, paid, professional, administrative experience, which have involved directly participating in all operational phases with a particular emphasis on fiscal management and data management and have included the use of spreadsheet applications and databases, at least three of which have been in a supervisory or administrative capacity. Alternatively, a Bachelor's degree program from an accredited college or university and eight years of full-time, paid, professional, administrative experience, which have involved directly participating in all operational phases with a particular emphasis on fiscal management and data management and have included the use of spreadsheet applications and databases, at least four of which have been in a supervisory or administrative capacity. Or any equivalent combination of training and experience determined to be acceptable by the Office of Talent.

Demonstrated knowledge of the methods and techniques used in effective program planning, design and administration, the current methods, processes and techniques used in the implementation of program initiatives, fiscal management policies and practices, governmental mandates impacting education, supervisory methods and techniques, software applications used to maintain databases. Demonstrated ability to interpret all relevant District and federal rules and regulations concerning program administration, coordinate, implement and monitor comprehensive multi-faceted programs, guide and channel resources, ideas and recommendations for problem solution and program refinement, plan and direct program operations, use a personal computer, communicate effectively, both orally and in writing, establish and maintain effective working relationships.