AP / AR Specialist

SchooLinks is a fast-growing EdTech SaaS company on a mission to transform education through innovative technology. As our business scales, we’re building a lean, high-performing finance team to support our growth - and we’re looking for someone who takes pride in doing things right, fast, and with a service-first mindset.

We operate with a shared set of values that define how we work together and what we expect from one another, our PACE :

Performance-Driven – We set ambitious goals, measure progress, and relentlessly pursue excellence.

Above & Beyond – We push boundaries and exceed expectations to deliver exceptional value.

Caring Candor – We believe in tough love and honest feedback to help each other grow.

Effort & Ownership – We work hard, take initiative, and follow through.

We’re looking for an Entry Level AP / AR Specialist to take ownership of our day-to-day vendor payments, customer invoicing, collections, and finance inbox support. This is a hands-on, detail-oriented role that requires accuracy, responsiveness, and excellent communication skills.

You’ll work closely with our accounting, sales, and customer success teams to keep our financial operations running smoothly and professionally.

What You’ll Do

Manage all incoming vendor bills : enter into the accounting system, ensure proper approvals, and schedule timely payments.

Own customer invoicing : generate invoices based on contract terms, respond to billing inquiries, and ensure accuracy.

Monitor collections : follow up on outstanding receivables and work with internal teams to resolve payment delays.

Triage the finance inbox : respond to or redirect emails from customers, vendors, and internal teams.

Maintain clean, organized records of all payables, receivables, and communication history.

Support vendor onboarding and documentation (W-9s, payment info, etc.).

Assist with month-end tasks such as AR / AP aging reviews and reconciliations.

Proactively identify opportunities to streamline and improve AP / AR processes.

Requirements

Strong attention to detail and a knack for staying organized in a fast-moving environment

Clear, courteous, written and verbal communication

Self-starter who takes ownership and follows through on responsibilities

Experience in AP, AR, or general accounting support is a nice to have, but not required

Comfort with accounting software (QuickBooks, NetSuite and Google Sheets / Excel preferred, but not required

SaaS or startup experience a plus, but not required

Benefits

100% health care coverage for Employee

401K with company matching

Dental & Vision

Parental Leave

Subsidized gym membership

Remote work stipend

Annual team offsite

A reasonable estimate of the base salary range for this position is $45,000 - $70,000 USD. This compensation range is specific to the United States and it incorporates many factors including but not limited to an applicant’s skills and prior relevant experience and training; licensures, degrees, and certifications; specific geographic location; internal equity; internal pay ranges; and market data / range parameters.

SchooLinks is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.