Description

RESPONSIBILITIES

PROJECT MONITORING AND COORDINATION

Communicate with the internal Havas team to monitor project progress.

Coordinate with the team to ensure timelines are met.

Direct and facilitate the routing process efficiently.

DOCUMENT MANAGEMENT

Upload Adobe PDFs in Pulse for internal team review before project submission.

Send reminders and follow up with the internal team.

Complete administrative tasks, adhering to file naming conventions.

FINANCIAL TRACKING

Track project costs to stay within the client’s budget.

Enter estimates into our finance system (Agresso).

Pull financial reports from Agresso in collaboration with Finance and Account teams.

Identify and internally escalate budget scope creep.

RESOURCE ALLOCATION

Enter creative resource allocations per project using the agency’s Resource Management platform.

Assist PM leads in updating project completion reports, forecasting documents, and Gantt charts.

IDEAL EXPERIENCE / CANDIDATE

BA / BS in Marketing / Advertising, Communication, Business Administration, or equivalent.

0–1 year of relevant business experience.

Prior experience in healthcare / communications industry preferred.

Proficiency in Microsoft Office, Excel, and Microsoft Project / Smartsheet.

Strong organizational, critical-thinking, and proactive capabilities.

Comfortable working under pressure while maintaining quality standards.

Thrives in a procedural and methodical environment.

Contract Type : Permanent

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.