Procurement Specialist - Environmental Protection - Barbour, Fayette, Kanawha, Marion Co.

Procurement Specialist

This job opportunity is not in the classified service and is not covered by the West Virginia Division of Personnel merit system. Procurement Specialist West Virginia Department of Environmental Protection Division of Land Restoration; Procurement Unit Office location will be one of below : 601 57th Street, Southeast, Charleston, WV 25304 1000 Technology Drive, Suite 3220, Fairmont, WV 26554 1159 Nick Rahall Greenway, Fayetteville, WV 25840 47 School Street, Suite 301, Philippi, WV 26416 Important note : This position is classified exempt; therefore, it is available to any applicant who meets the minimum requirements and / or special requirements or areas of assignment. We welcome you to join our team where we value work / life balance and diversity. We offer a great benefits package that includes 12 paid holidays, insurance and flexible benefits, ample annual and sick leave accrual, flexible work schedules, an Employee Assistance Program, Wellness Initiatives, an optional 457 defined contribution retirement savings plan and more. If you want to be a part of this innovative team, apply today. Under general supervision of the Procurement Supervisor, this position performs statewide advanced level purchasing of a variety of goods and services within the Department of Environmental Protection; Division of Land Restoration (DLR). Serves as DLR Procurement's point of contact for the Land Closure Assistance Program (LCAP), Office of Environmental Remediation (OER), Office of Special Reclamation (OSR), and the Office of Abandoned Mine Lands (AML).

Duties :

• Ensure procurement of complex reclamation and construction projects, goods, and services in compliance with established rules and laws.
• Work independently to secure environmental construction and reclamation contracts, emergency contracts, and change orders within required timeframes and agency purchasing standards.
• Solicit reclamation and construction services and goods by reviewing and interpreting highly technical specifications.
• Ensure all DLR purchases under the WV Purchasing Division's purview meet applicable rules and regulations.
• Attend pre-bid conferences, pre-construction meetings, and EOI committee meetings.
• Collaborate with engineers, program managers, and procurement staff to determine procurement methods and assist in developing specifications.
• Review requests for quotations for compliance with established rules and regulations.
• Monitor and maintain the procurement tracking system, including contract expiration dates, renewals, pre-bid dates, bid openings, awards, and closeouts; notify staff when action is needed.
• Review all bid documents for accuracy and completeness; write and review specifications, solicit bids, conduct market research, and review bid sheets and terms / conditions.
• Upload all documents into the wvOASIS system and enter contract information.
• Coordinate, review, and process addendums, bid tabulations, bid award memos, and additional forms required for bid awards.
• Initiate, review, and process change orders, ensuring timely submission of all paperwork.
• Prepare APOs and ADOs for invoice processing; review Procurement Associates' ADOs and invoices.
• Assist in educating and training staff on purchasing rules, regulations, processes, and procedures.
• Keep staff informed of changes in policy, SOPs, and forms.
• Develop SOPs and checklists to streamline procurement workflows for efficiency and accuracy.
• Perform other duties as required and / or assigned.

Notes :

Click the APPLY link to apply online. IMPORTANT : You MUST complete ALL parts of the application, including the Work Experience section, or you may attach a detailed resume. Please make sure to review the "Other Information" section of this listing for any specific instructions of the hiring department.

ATTENTION : Applicants may provide verification of post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. Protecting your personal information is our highest priority. If your official transcript, training / licensure, or Veterans documentation contains your Social Security Number and / or birthdate, please redact any personal information before submitting it to the Division of Personnel.

Please attach documents to the online application before submitting it. Or, you may email it to : applicantservices@wv.gov or by U.S.mail to : WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.

Be sure to submit your application for each position of interest. To receive an email notification anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.

Minimum Qualifications

Training : Bachelor's degree from a regionally accredited college or university OR Substitution : Full-time or equivalent part-time paid experience as described below may substitute for the required training at the rate of one (1) year of experience for 30 credit hours of education. AND Experience : Two (2) years of full-time or equivalent part-time paid experience in a broad range of purchasing of commodities or services in a centralized purchasing function for use in the operation of a private industry or governmental unit. Purchasing experience must be for direct use of the industry or governmental unit, not for retail sales. OR Substitution : A Master's degree from a regionally accredited college or university may substitute for the required experience at a rate of one (1) year of experience for 15 semester hours of education not to exceed two (2) years.

Your complete work history is needed to qualify you for positions. Please be as detailed as possible and list all of your past employment.