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Criminal Office Specialist 1 - Appellate Division (Portland)

Criminal Office Specialist 1 - Appellate Division (Portland)

State of OregonPortland, OR, US
6 days ago
Job type
  • Full-time
  • Permanent
Job description

Criminal Office Specialist 1 - Appellate Division (Portland)

The Oregon Department of Justice is seeking an organized and enthusiastic candidate to join the Appellate Division in our Portland office to competently support the criminal team responsible for processing a high volume of Appellate cases. The successful candidate should thrive in a fast-paced environment, be adaptable to change and be focused on the job. This position offers a hybrid schedule which requires a minimum of 1 day in office and up to 4 days remote work. Note : Training will require additional days in the office.

The Appellate Division represents the State of Oregon and all its agencies, departments, boards, commissions, and district attorney's offices before all state and federal appellate courts, and occasionally in state circuit courts. The division, through its attorneys, is responsible for defending the state's legal policies in written briefs, oral arguments, and occasionally in trial.

What's In It For You

  • Permanent, full-time employment.
  • Possibility for remote work and a flexible schedule.
  • Vacation, sick leave, 11 paid holidays a year, and special days off.
  • Excellent medical, dental, and vision benefits.
  • Pension and retirement programs.
  • Opportunity to expand your professional skills.
  • Endless peer and management support, and representation by the Service Employees International Union (SEIU).
  • Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
  • A workplace where individual contribution matters and is recognized, where creativity and accomplishment are rewarded.
  • An agency committed to equal opportunity and workforce diversity.

What You Will Do

  • Assembling and maintaining physical and electronic case files. Organizing and maintaining filing systems.
  • Entering or retrieving data in the case management or document management systems.
  • Processing daily incoming and outgoing mail. Monitor and process transcripts received electronically pursuant to established procedures. Operate and maintain office equipment.
  • Prepare and distribute a variety of dockets to division staff, attorneys, and managers. Maintain calendar for cases to pull for oral argument.
  • Handle any special projects assigned by division attorneys or management. Act as a back-up to other division staff as necessary.

    • Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate the knowledge, skills and abilities that you demonstrate, using an intentional equity lens.

    Required Experience and Skills

  • One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
  • OR an equivalent combination of training and experience and college coursework or training in a general office occupation.
  • Have and maintain a valid driver's license.

    • Desired Skills, Experiences, and Attributes

  • Demonstrated experience providing technical legal support (or above) in a legal setting.
  • Ability to organize and prioritize work duties.
  • Experience with prioritizing own work and meeting time sensitive deadlines, at times with little notice.
  • Experience providing exceptional customer service and demonstrated interpersonal skills that include exercising tact, discretion, and judgment.
  • Experience working independently but within a team environment.
  • Experience working in a remote or hybrid work environment.
  • Ability to maintain punctual and regular attendance, and to lift boxes up to 40lbs.
  • Experience working with court, case, and legal informational management systems (for example, OCJIN, OECI, ACMS) and intermediate or higher experience working with MS software programs.
  • Experience with electronic documents, document management, and case management programs.

    • Application Process

  • Click "Apply" and complete the online application and all supplemental questions.
  • Attach your resume.
  • Attach a cover letter identifying your attributes that meet the desired and requested skills.

    • ALL APPLICANTS : You will only have one opportunity to upload the required resume and optional cover letter. Drag and drop both your resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both requested documents didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact DOJ.recruitment@doj.state.or.us. Any materials emailed will be associated on your behalf if received before the posting deadline.

    CURRENT STATE EMPLOYEES : Login to Workday using your state-issued login and apply via the Career Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).

    For additional information regarding benefits and application assistance, click HERE.

    Oregon Department of Justice 1162 Court St NE Salem, OR 97301 DOJ.recruitment@doj.state.or.us Phone : (503) 947-4328 Fax : (503) 373-0367

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    Specialist Portland • Portland, OR, US