Senior Accounts Payable Tech

Accounts Payable Senior Technician

Office of Business Affairs - Tahlequah Campus

JOBSUMMARY

This position provides technical accounting support fordepartment accounts payable operations.

MAJOR DUTIES Assists with daily monitoring and updating of travel (Concur) system.

Update and maintain travel training resources.

Update and maintain travel (Concur) user guides.

Processes invoices and travel; reviews for proper coding and vendor information; resolves discrepancies; enters claims for payment.

Enters invoice data into the computer.

Communicates with other departments to obtain information, answer questions and resolve problems.

Reviews vendor statements; communicates with vendors regarding missing, past due, and problem invoices.

Mails checks.

Prepares quarterly travel reports.

Sorts and distributes mail.

Responds to inquiries from vendors and campus employees.

Assists with administration of purchasing card transactions and expense reports.

Prepares, scans and indexes documents.

Provides training to other departments as needed for use of travel software and travel policies.

Filing all vendor tax records, invoices, statements, p-card transactions, and all other department documents.

This position is responsible for maintaining the Accounts Payable email to ensure all invoices are accounted for as they are received.

Enters W9 information into Banner.

Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION Knowledge of customer service principles and practices.

Knowledge of university accounts payable policies and procedures.

Knowledge of university policies and procedures.

Knowledge of modern office practices and procedures.

Knowledge of computers and job-related software programs.

Skill in the provision of customer services.

Skill in oral and written communication.

SUPERVISORYCONTROLS The Accounts Payable Manager assigns work in terms ofgeneral instructions. The manager spot-checks completed work for compliancewith procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES Guidelines include university policies and procedures.These guidelines are generally clear and specific, but may require someinterpretation in application.

COMPLEXITY / SCOPE OF WORK The work consists of related technical and customer service duties. Frequent interruptions contribute to the complexity of the position.

The purpose of this position is to provide technical accounting support for department accounts payable operations and serve as backup for the Accounts Payable Supervisor. Success in this position contributes to the efficiency and effectiveness of those operations.

CONTACTS Contacts are typically with co-workers, other college personnel, students, faculty, and members of the general public.

Contacts are typically to provide services, to give or exchange information, or to resolve problems.

PHYSICAL DEMANDS / WORK ENVIRONMENT The work is typically performed while sitting at a desk table or while intermittently sitting, standing or stooping.

The work is typically performed in an office.

SUPERVISORY AND MANAGEMENTRESPONSIBILITY

None.

MINIMUM QUALIFICATIONS 2 years of completed college coursework or comparable education.

Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.

Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship / internship or having had a similar position for one to two years.

Ability to be bonded.

Annual salary $28,188.00 with excellent benefits, including generous leave time.

Anticipated hire date : 11 / 24 / 2025

Applications will be accepted until : 11 / 21 / 2025

NOTE : Posting will close to applicants at 11 : 59 p.m., CST, on the date above. An application cannot be changed after it has been submitted.

To complete the application process, it is critical to create a profile.

Notice to applicants

It is Northeastern State University's policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.

Applicants must be currently authorized to work in the United States on a full-time basis.