Seasonal Event Planner Job at Jewish Palm Beach in West Palm Beach

Overview

Description

Organization Summary

Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring and saving lives in the Palm Beaches and 70 countries around the world. Each year, Jewish Federation inspires thousands of community members to contribute, volunteer and participate in programs that generate nearly $60 million to leading a powerful impact in the community.

Position Summary

The Seasonal Event Planner plans, coordinates and executes a variety of fundraising and engagement events to support the mission, vision, and core values of Federation. The role manages multiple projects simultaneously, ensuring alignment with Federation’s strategic goals and objectives. They lead an interdisciplinary group of Federation team members, vendors, volunteers and other stakeholders, and collaborate with the Director, Event Services to ensure the success of each event. The Seasonal Event Planner will be employed approximately from September to April (subject to change).

Essential Duties and Responsibilities

• Autonomously manages, plans and executes a portfolio of events assigned by the Director, Event Services ensuring each event aligns with organizational goals and priorities.
• Collaborate with the lead staff person, Marketing team and Events team to create comprehensive strategy for all assigned events, demonstrating strong leadership and decision-making abilities.
• Prepares and manages event budgets for approval ensuring meticulous budget management and adherence to approved financial plans.
• Conduct thorough research and provide expert recommendations for event logistics, including, but not limited to, speaker selection, venue, food and beverage, event set-up, décor, entertainment, audio visual, virtual event production requirements and more.
• Perform post-event analysis to measure success, gather feedback and identify areas for improvement.
• Lead vendor contract negotiations in partnership with the Director, Event Services, ensuring favorable terms and compliance with contractual obligations.
• Oversees vendor performance, ensuring high standards and alignment with event objectives, and address any discrepancies or issues promptly and professionally.
• Coordinates air travel, ground transportation, hotel arrangements, meals and onsite requirements for speakers, ensuring a seamless and professional experience.
• Works with Event Project Manager to manage event marketing timeline, ensuring timely delivery of promotional materials and communication.
• Continually lead meetings with lead staff, support department staff and vendors to ensure successful execution of event plans.
• Maintains accurate and organized electronic files and communications for assigned events, ensuring easy access to information and efficient project management.
• Collaborate with internal and external stakeholders, including sponsors, partners, lay leaders and attendees to ensure their needs and expectations are met.
• Promotes the mission of Federation through superior customer service, representing the organization with professionalism and dedication.
• Attends all events serving as a key representative of Federation, ensuring that events run smoothly and successfully.
• Additional Responsibilities : Perform all other duties as assigned by the Director, Event Services, demonstrating leadership, initiative and flexibility to additional responsibilities.

Qualifications and Success Factors

Work Environment

Position is eligible to work from home occasionally in accordance with Federation policies. When working from home, employee must :

The Jewish Federation of Palm Beach County is an Equal Opportunity Employer.

The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at the Federation’s discretion. Employment is at-will, and this job description is not an employment contract, and nothing herein shall be deemed to create in any way whatsoever an employment contract.

Requirements

Three or more years' experience as an event planner. The ability to pass a background check. Availability on nights and weekends.

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