Administrative Assistant 1 OR Administrative Assistant Trainee (NY HELPS)

NY HELP Yes

Agency Health, Department of

Title Administrative Assistant 1 OR Administrative Assistant Trainee (NY HELPS) - 14611

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 11

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $40391 to $58447 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Wadsworth Center / Division of Genetics / Newborn Screening Program

120 New Scotland Avenue

City Albany

State NY

Zip Code 12208

Duties Description The Administrative Assistant 1 will provide administrative support to leadership / staff of the Wadsworth Center's Newborn Screening Program by logging, processing, and tracking laboratory requests and forms; performing data entry; triaging telephone and email inquiries from the public and medical community; providing assistance with organization of on and off-site meetings; organizing travel and meeting agendas for staff and visitors; preparing purchase requests for laboratory equipment and supplies; performing various administrative tasks for Newborn Screening Program staff such as mail distribution, scanning and filing; and assisting staff with other administrative tasks as requested.

Minimum Qualifications Transfer Opportunity : Current New York State employee with one year or more of permanent, contingent-permanent, or 55b / c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b / c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.

• Provisional Appointment : Current New York State Department of Health (DOH) employee with one year or more of permanent, contingent-permanent, or 55b / c service as an Office Assistant 2 (Keyboarding), Office Assistant 2 (Keyboarding - Spanish Language) or in a title qualified to take the Administrative Assistant Trainee 1 promotion examination (see ).NY HELPS Non-Competitive : Administrative Assistant Trainee 1 : Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and / or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2.Administrative Assistant Trainee 2 : One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and / or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination.Administrative Assistant 1 : Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and / or office administration. Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. Note : Appointment may be made at either the Trainee 1 or Trainee 2 level (equated to Grades 8 or 10), or Administrative Assistant 1-Grade 11, depending on the qualifications of the candidate.Preferred Qualifications : The preferred candidate must be able to handle multiple priorities in a fast-paced office environment, have strong organization and communication skills, strong attention to detail, and a desire to contribute to a team-oriented workplace. The preferred candidate will also have a high level of competence using the following computer programs : Microsoft Office Suite including Word, Excel, Power Point and Share Point.

Additional Comments Dependent upon the initial assignment or subsequent reassignment of this position satisfactory background checks may be required. Additionally, exposure to potentially hazardous substances may be involved with this position; the selected candidate may be required to wear personal protective clothing and equipment, and may undergo pre-employment and / or periodic health evaluations and receive specific immunizationsPermanent, Competitive, full-time. Transfer candidates may be asked for SSN to verify title history and eligibility.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, NMH / AA1 / 14611

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street RM 2217, Corning Tower Building, ESP

City Albany

State NY

Zip Code 12237

Notes on Applying Please submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference NMH / AA1 / 14611 included in the subject line or by mail to Human Resources Management Group, NMH / AA1 / 14611, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until November 10, 2025.