Legal Clerk I - Civil Motions Program - Office of Judicial Records, Civil Division

Legal Clerk I - Civil Motions Program - Office of Judicial Records, Civil Division

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As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here.

An employee in this position is considered a valuable member of a team and provides support to Civil Division Court staff. Duties are performed following well-established procedures, including processing legal documents, with or without close supervision. Work is performed under the immediate supervision of the office manager and assistant manager.

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Searches names, cases, and judgment indexes to serve the court users with information.
• Instructs court users on proper procedural steps to file documents that comply with the rules of civil procedure.
• Resolves and responds to inquiries via telephone, email, and in-person from the judiciary and court users concerning court documents or actions, especially docketing, scheduling, and assignments for the Civil Motions Program.
• Examines legal documents (motions / petitions and all related filings, such as, answers / responses / replies) to determine that the documents comply with the rules, processes, and procedures for filing.
• Returns incorrect legal documents to the e-filing users for appropriate action if necessary.
• Responsible for processing rules and orders for emergency filings.
• Responsible for explaining the emergency motion process to the filing party via telephone, email, or in-person.
• Processes court orders issued by the judiciary to ensure the proper statuses of cases and motions / petitions, as well as scheduling hearings.
• Assigned to courtrooms to assist the judiciary and other court personnel with cases, orders, and / or hearing dates.
• Assigns motions / petitions to the judiciary.

Marginal functions include answering the telephone daily, providing general information pertaining to assigned function, replenishing computer printer, copier, or fax machine paper supplies, and performing other duties as assigned.

The environmental conditions include standard courtroom and office conditions, as well as contact via telephone, email, and in-person with diverse court users daily.

Competencies, knowledge, skills, and abilities include general knowledge of court system purpose and record keeping processes, ability to write legibly, ability to provide information clearly and concisely, both orally and in writing, ability to recognize different types of civil documents and legal instruments, ability to learn to extract and summarize information from legal instruments, ability to learn and comply with applicable rules, regulations, and procedures, and ability to establish and maintain effective working relationships with coworkers and the general public.

High school diploma or equivalent and one to two years of progressively responsible clerical experience processing legal instruments and documents, or equivalent combinations of training and experience, successful completion of a criminal background investigation, ability to perform the essential functions of a position in this class, and must work on site (not remote).

Interested candidates must submit a cover letter and resume. Salary Range : $39,301 - $42,718. Discover the perks of being a City of Philadelphia employee, including transportation, parental benefits, comprehensive health coverage, wellness program, paid vacation, sick leave, holidays, generous retirement savings options, student loan forgiveness, and tuition discounts and scholarships.