Licensing & Title Specialist

Licensing & Title Specialist – Bensenville, IL

$50,000 - $60,000 Annually + Full Benefits, 401K Match, PTO

For more than 100 years, our fleet management company has provided dependable solutions that keep vehicles on the road and businesses moving forward. We're committed to accuracy, compliance, and service, and we're looking for a Licensing & Title Specialist to bring that same dedication to our administrative operations.

This role is all about the details. From processing titles and registrations to keeping compliance records up to date, you'll be the person who ensures our vehicles are legally ready to go at all times. You'll also be a key part of our office team, handling data, documentation, and follow-ups that support both our clients and our operations. If you enjoy structured work, are naturally organized, and knowing your efforts directly impact business success, this is the role for you.

Day-to-Day Responsibilities

• Process and manage vehicle titles, registrations, license plates, and renewals across multiple states.
• Maintain compliance records for insurance, inspections, and state / federal regulations.
• Track renewal deadlines and ensure all documentation is filed accurately and on time.
• Enter and update vehicle data in company systems to ensure accuracy and accessibility.
• Communicate with DMVs, state agencies, clients, and vendors to resolve issues or missing documentation.
• Monitor fleet compliance requirements and flag upcoming expirations to management.
• Prepare and distribute forms, letters, and reports related to vehicle licensing and compliance.
• Follow up on outstanding requests from vendors, contractors, or state offices.
• Support the fleet and operations team with administrative tasks related to acquisitions, disposals, and transfers.
• Assist with generating reports on fleet licensing status and compliance for leadership review.

What You'll Bring to the Team