Executive Assistant - Legence

Executive Assistant Role

Legence is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systemsenhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world's most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

You're the force-multiplier for our executive benchkeeping calendars clean, travel airtight, meetings purposeful, and follow-through flawless. You'll own the executive rhythm (time, travel, touchpoints), orchestrate board logistics, and turn decisions into timely actions across functions. If you thrive on making complex things run simplyand love being three steps aheadthis is your lane.

Key Responsibilities

Executive Rhythm & Time Management

• Own complex, multi-time-zone calendars; protect focus blocks and de-conflict priorities.
• Build travel that works : smart routing, holds, changes on the fly, and tidy expense wrap-up.
• Anticipate needs; prep materials and brief execs so they walk in ready.

Meetings, Offsites & Board Support

Communication & Cross-Functional Liaison

Admin, Finance & Ops Hygiene

Projects & "Whatever-It-Takes"

What You Bring

5+ years supporting multiple senior executives (C-Suite or SVP+ preferred).

Elite calendar / travel chops; calm in turbulence and excellent judgment under time pressure.

Clear writer and communicator; you turn ambiguity into next steps.

Tools fluency : MS Office, Teams / Zoom, DocuSign, SharePoint (or similar).

Discretion and integrity handling sensitive information; relationship-builder who gets things done.

Nice to have :

Location

Remote / Hybrid

Compensation

The base salary range for this remote role is $88,000$110,000 per year. Actual compensation will be based on location, skills, experience, and internal equity.

Benefits Overview

Health & Welfare : Medical, dental, vision, prescription drug benefits, company-paid short term and long term disability, basic group life and AD&D, and mental wellness support through Spring Health

Time Off Benefits : Paid vacation, company-paid holidays, and paid sick leave.

Financial Benefits : 401(k) retirement savings plan

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law