Program Assistant

Administrative Support Position

Provides support to administration, staff and resident populations in the areas of clerical, personnel, equipment, activities and other areas as assigned.

Essential Duties And Responsibilities

• Order supplies (applies to all programs)
• Answer phones
• Conduct new hire orientation
• Copier / fax maintenance (applies to all programs)
• Filing (applies to all programs)
• Update policies (applies to all programs)
• Meeting minutes (applies to all programs)
• Release of Information (applies to New Vitae and Mount Trexler Manor programs)
• Shipping and Mailing (applies to all programs)
• Check and answer emails (applies to all programs)
• Faxing / distributing paperwork (applies to all programs)
• Chart Audits (HR, Client) (applies to all programs)
• Update facility paperwork & Postings (applies to all programs)
• Scheduling, coordinating transportation (applies to all programs)
• Records retention (applies to all programs)
• IT Liaison (applies to all programs)
• TLC items (tissues, candy, etc) (applies to all programs)
• Transports (applies to all programs)
• Assist Leadership Team with paperwork and any other tasks (applies to all programs)
• Facilitate / track trainings (applies to all programs)
• Receive / greet guests (applies to all programs)
• Generate facility memos (applies to all programs)
• Facilitate corporate lunches (applies to all programs)
• HR Liaison (applies to all programs)
• Manages and supports shared calendars (court, activities & meetings)
• Supports with ensuring trainings are scheduled and scheduling staff
• Manages, organizes & supports activities and events
• Provides support with admissions process and record uploading
• Courtesy and respect with residents, colleagues, families, etc discretion, maintain training hours, any other miscellaneous requirements of the position (applies to all programs)

Additional Duties And Responsibilities

Knowledge

Skills

Abilities

Qualifications

Education : Bachelor's Degree Preferred. High school diploma, General Equivalency Diploma, or active status on the Pennsylvania Nurse Aide Registry.

Maintain a valid Pennsylvania Driver's License

Meet company standard for criminal history background check

Working Conditions

Physical Demands :

Equipment Operation :

Hazards of Position :