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Administrative Associate II

Administrative Associate II

US Tech Solutions, Inc.Irmo, SC, US
7 days ago
Job type
  • Temporary
Job description

Duration : 3+ Months Contract (Possible Extension)

Job Description :

  • Hours / Schedule : Monday-Friday, 8 : 30AM-5 : 30PM will work every other Saturday.
  • A typical day would like in this role : This individual will be responsible for answering inbound calls, scheduling, and confirming appointments, and providing clients with the necessary intake forms to complete their appointments.
  • This individual will be responsible for : - Coordinating and setting up in-store and community events - Stocking the coffee bar and replenishing water bottles - Ensuring brochures and promotional materials are available for members - Monitoring inventory levels and notifying management when supplies are running low.
  • Skill sets / qualities : Microsoft skills – Excel , word, PowerPoint, and etc. Scheduling capabilities / reporting, Professional written & Communication skills.

Responsibilities :

  • Provides professional administrative support for a department. Functions include : typing, verification of accuracy, copying, faxing, updating records, filing, ordering supplies, preparing travel arrangements, coordinating special projects, creating complex spreadsheets, and handling routine internal / external inquiries.
  • May assist with ID administration requests, mail, monitoring staffing requisitions, or generating reports for statistical analysis and workload management.
  • Types, edits, formats, reviews, and updates various forms, correspondence, and documents. Prepares departmental invoices, charts, graphs, reports, spreadsheets, and confidential memos.
  • Maintains area documents, files, binders, organizational charts, job descriptions, contacts, mailing lists, desk procedures, meeting and staff schedules, action item updates, and meeting minutes.
  • Performs administrative functions such as maintaining coverage of phones, handling mail, ordering supplies, and making travel arrangements.
  • Maintains follow up information. Coordinates with maintenance and housekeeping as necessary. Ensures adequate supplies are on hand at all times.
  • Ensures that matters requiring attention in the absence of management are handled or referred to the appropriate person.

    • Experience :

  • 3 years administrative support experience.

    • Skills :

  • Strong verbal and written communication, organizational, and interpersonal skills.
  • Ability to work independently.
  • Microsoft Office.
  • Proficient Access knowledge.

    • Education :

  • Associate Degree

    • About US Tech Solutions :

    US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit

    www.ustechsolutions.com

    US Tech Solutions is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity,

    national origin, disability, or status as a protected veteran.

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    Administrative Associate Ii • Irmo, SC, US

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