Part-time Purchasing Assistant (Day shift)

Purchasing Assistant

Company :

Auxo Medical manufactures and services medical equipment including sterile processing, biomedical, anesthesia, and other ancillary medical equipment. Our company is growing and expanding its customer base. Based in Richmond, VA we are currently servicing the Mid-Atlantic, Florida, Kentucky, and Michigan. We are looking for motivated and skilled people to support that growth.

Position Description :

As a Purchasing Assistant you will assist with purchasing requests for parts, supplies, services, and equipment, as well as maintain minimum stock levels, manage inventory, fulfill parts sales orders, and provide administrative support. A high attention to detail, high degree of accuracy, solid organizational skills and professionalism are crucial factors in daily administration of this position. Must be able to work independently, with little or no supervision. Prioritization with a sense of urgency is essential.  Opportunity for advancement for motivated individuals.

ESSENTIAL FUNCTIONS :

• Placing   Purchasing   Orders :   Communicate with multiple departments to determine purchasing requirements and priorities. Accurately read and analyze sales history, inventory status, then turn that information into actionable purchase order. Generate and place these purchase orders ensuring maximum advantage by combining orders, leveraging freight options, and negotiated terms with suppliers.
• Tracking Purchase Orders :   Track the status of all purchase orders. Maintain a current list of expected arrival dates for all purchase orders which have been placed. Disseminate expected arrival information to the appropriate sales and operations personnel.
• Purchase Orders Discrepancies :   Work with Century's accounting and receiving staff, as well as our vendors, to resolve discrepancies that include invoicing errors, delivery issues, backorders, inconsistencies, freight claims, etc.
• Fulfill Sales Orders : Promptly respond to quote request and fulfill sales order. Process credit card orders for immediate release.
• Freight Management :   Select freight methods for maximum efficiency and minimum cost. Ensure that all freight bills are appropriate, are linked to their proper Purchase Orders, and are properly recorded.
• Inventory Control :   Ensure that the inventory count and the inventory value in the accounting software match actual conditions. Implement periodic cycle counts and plan and implement the annual physical inventory count. Manage minimum stock levels per Auxo's guidelines. Ensuring proper inventory storage and tracking.
• Product Sourcing and Development : Source components, equipment, services for manufacturing and service use. Source alternative suppliers maintaining quality while negotiating best possible price.
• Supplier Management :   Setup new suppliers in our database. This will include entering the supplier billing information, pricing, and assigning products to that supplier. Maintaining current supplier pricing and product descriptions is also a critical part of this role.
• Administrative Support :  Backup phone queues during high volume call periods or when the administrative assistant is out of the office. Perform backup of administrative duties performed by other inside administrative positions such as needed.
• Other Ad Hoc assignments as required.

REQUIREMENTS :

EDUCATION AND EXPERIENCE

Physical Requirements :

Requires the ability to work eight or more hours per day in the confined quarters of an office. Also requires the ability to read plans, bend, stoop, reach, lift, and move and / or carry items less than 50 pounds. Office work requires sitting at a computer monitor for extended periods of time, completing paperwork and to receiving / return phone messages. Standing is required for various activities.

Salary :   $15 to $19 per hour depending on experience

Schedule : Part-time, flexible schedule. Occasional full-time / day shift to cover vacations.

Core Behaviors :

Integrity and Professionalism

We value honesty and integrity above all else. We will treat customers and employees with respect and professionalism at all times.

Customers

Our customers are the lifeblood of our business. We will maintain outstanding customer relationships through honesty, flexibility, commitment, and quality.

Improvement / Learning

We are a learning organization. We strive to constantly improve our company and ourselves.

Empowering Work Environments

We work without fear of failure by taking thoughtful risks. We encourage everyone to make decisions that they feel are in the best interests of our company and customers.

Teamwork

We will strive to help our teammates and customers succeed. If one fails, we all fail. I will always ask "What could I have done better."

Safety

Nothing we do is worth risking the health or safety of any of our team members or customers.

Wise Environmental Practices

We respect our environment and recycle, reuse, and reduce our waste wherever and whenever we can.

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply. We promptly review all applications. Qualified candidates will be contacted for interviews.

Equal Opportunity Employer