Trade Compliance Coordinator

Trade Compliance Coordinator

Job Category : Sales Support Operations

Location : KMC Foothill Ranch, Foothill Ranch, CA 92610, USA

Description

Duties and Responsibilities :

• Coordinate Import Operations : Manage the end-to-end import process for high-volume and / or complex transactions, including data entry and documentation through Kawasaki's internal systems. Collaborate with internal departments, customs brokers, third-party logistics providers (3PLs), and domestic carriers to ensure timely and efficient delivery of imported goods. Monitor and update the status of all import transactions.
• Documentation & Compliance : Prepare and manage required import documentation in accordance with customs regulations and internal requirements. This includes, but is not limited to, commercial invoices, packing lists, Bills of Lading (BOLs), Harmonized Tariff Schedule (HTS) classifications, and other import-related documents. Ensure full compliance with trade regulations, U.S. Customs requirements, and applicable government agency rules. Audit international transactions and vendor billing for accuracy prior to payment processing.
• Audit and Payment Processing : Review and audit vendor invoices related to import activities; including those from customs brokers, freight forwarders, and transportation providers for accuracy and compliance with supporting documentation. Ensure all charges are properly coded and approved in alignment with internal financial procedures. Submit verified invoices for timely payment to prevent service disruptions or late fees.
• Customer Support : Act as the primary point of contact for internal stakeholders and logistics partners regarding import activities. Address inquiries, provide timely status updates, and resolve issues related to shipments. Foster strong relationships with customs brokers, 3PLs, and transportation providers to support smooth and timely cargo delivery.
• Risk Assessment & Auditing : Conduct internal audits of import transactions, including entry filings and customs documentation, to ensure compliance and mitigate risk. Review Customs entries for accuracy and adherence to regulatory requirements.
• Process Improvement : Identify process inefficiencies and recommend improvements to enhance import operations. Maintain and update desk procedures to reflect changes in processes or regulatory updates.
• Continuous Learning & Cross-Training : Stay up to date with import compliance regulations, industry trends, and best practices. Participate in cross-training within the Import / Export department to support overall team flexibility and knowledge sharing.
• Additional Duties : Perform other import / export-related tasks as assigned by management.

Education and Experience : A bachelor's degree is preferred, or minimum 2 years related experience and / or training in compliance environment; or equivalent combination of education and experience.

Qualifications : To perform this job successfully, you must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Salary : $30.00 - $32.00 Per Hour

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.