Administrative Assistant

Job Description

The Department Assistant will provide essential support to project operations, ensuring accuracy in payroll, compliance with documentation requirements, and smooth day-to-day office functions. This role requires strong organizational skills, attention to detail, and the ability to effectively communicate with both English and Spanish-speaking employees.

Key Responsibilities

• Assist with weekly field craft payroll time entry.
• Verify time entries in the jobsite badging system; identify and advise on necessary corrections.
• Process and obtain craft correction paychecks as needed.
• Maintain accurate records by entering data into the jobsite's IRA tracking log.
• Add and update apprentice information in the Baker Tilly database.
• Support new hire onboarding by reviewing paperwork for accuracy and completeness prior to submission to payroll.
• Provide general document control support, including filing, organization, and tracking.
• Manage UPS / FedEx deliveries, ensuring items are routed to the correct shipper.
• Monitor and replenish office supplies; place orders as necessary.
• Support setup for meetings, training sessions, and company events.
• Finalize orientation paperwork for Spanish-speaking employees and provide translation / interpretation support for documents, meetings, and daily crew communication as needed.

Skills Required

Education / Training / Certifications

Additional Requirements

Employer Info

Our client is a heavy industrial construction and prefabrication solutions provider.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

JOB-10045190