Administrative Assistant for Office of Ethics and Compliance

Job Title : Administrative Assistant I

As a team member of the Office of Equity and Compliance, the Administrative Assistant I will provide general office support by answering the OEC phone lines, handling walk-in and appointment traffic, and general office maintenance tasks.

Essential Functions and Responsibilities

Greet guests, answer phone calls and redirect them when necessary

Copying and scanning documents

Document delivery, pick up and organization

Manage / distribute incoming mail and deliveries

Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Monitor / manage breakroom supplies. Ensure orderliness of breakroom

Manage conference room schedule

Assist with scheduling meetings and events

Prepare / Submit work orders and service tickets for IT, maintenance, moving, and access management and track progress

Complete forms in accordance with company procedures

Will handle details of a highly confidential and critical nature

Perform miscellaneous job-related duties as assigned

Qualifications and Credentials

High school diploma; at least 1+years prior office experience in professional office environment

Abilities and Competencies Essential to the Function of the Job

Possess excellent judgment, and able to support cross-functional coordination in a fast-paced environment

Always expected to maintain confidentiality and discretion

Display professionalism, maturity, and tact

Exemplifies positive energy and enthusiasm with a "can do" attitude, and works independently

Professional and polished verbal and written communication skills

Strong interpersonal and customer service skills with the ability to work collaboratively as a team member and cultivate positive working relationships with individuals at all levels of the organization

Must have acute attention to detail and demonstrated effectiveness in managing multiple work assignments simultaneously, often under strict deadlines

Strong computer literacy required including knowledge and application of MS Office, including Word, Excel, PowerPoint, and Outlook

Ability to understand, speak, and write English to convey messages and correspond in an articulate and professional manner

Physical and Sensory Abilities

Occasionally required to travel around campus

Frequently required to sit for extended periods to perform deskwork or type on a keyboard

Regularly required to hear and speak to effectively communicate orally

Occasionally required to stand, walk, and climb stairs to move about the building

Handle materials, reach overhead, kneel or stoop to conduct business

Regularly lift 10 or fewer pounds

Working Conditions

Work Environment The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well lighted and the noise level is moderate to loud.

Driving Requirements May have driving requirements for this position. Use of one's personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver's license, an acceptable DMV record, and liability insurance is required.

Target Hire Date 2025-11-03

Time Type Full time

Location Lynchburg - In Office