Department Assistant, Records Management, TRIO Upward Bound

Department Assistant, Records Management, TRIO Upward Bound

This grant-funded, full-time support staff position will work Monday through Friday, 8 : 00 a.m. to 5 : 00 p.m. with flexible or extended hours as needed by the department. This position requires variable locations with full-time presence at Battle Creek Central High School during the traditional academic year and summers primarily on KCC's main campus. There are also times when this position must travel between sites daily.

This grant-funded, full-time support staff position reports to the Director, TRIO Upward Bound. This role supports the overall TRIO Upward Bound department with record keeping, departmental projects and event planning; serves as the front-line position when interacting with students / parents / stakeholders; and manages day-to-day office operations (mail, paperwork, supplies, etc.). This position maintains the BLUMEN database system required by the Department of Education that stores critical program information as required by the grant (including attendance, grades, social security numbers, contact information, activity tracking, etc.). They communicate regularly through various means (newsletters, phone, fliers, etc.) with key stakeholders as determined by the Director. Kellogg Community College is located in Battle Creek, Michigan, a community of approximately 54,000 people. Leisure activities, natural resources and learning opportunities provide a foundation for residents. Located along the I-94 interstate, Battle Creek is within 30 minutes of Kalamazoo, 60 minutes of Lansing and Grand Rapids and within three hours of Detroit, Chicago and Indianapolis.

The job responsibilities are performed in an office area and presentation venues. Travel by car required. The job has intermittent periods during which continuous physical exertion is required, such as independent mobility between work areas, standing, sitting, stooping, bending, climbing, lifting material or equipment, some of which may be heavy or awkward (8 - 45 pounds). Typically requires regular use of one or more physical senses of medium intensity and long duration. Must meet reasonable deadlines, quotas or demands for accuracy, and may be involved in some mildly unpleasant situations.

Minimum Qualifications :

• Some post-secondary education from an accredited college or university AND at least one (1+) year of relevant experience; OR two or more (2+) years of relevant experience.
• Proficiency and competency with software, including Office 365, database management and web applications at an intermediate level.
• Experience working directly with underserved populations.
• Excellent customer service and communication skills.
• Strong organizational skills with emphasis on accuracy and attention to detail.
• Ability to maintain regular attendance and on-time reliability.
• Ability to work positively and respectfully with a diverse population.
• Ability to independently travel between work sites, as needed.

Proposed Salary : According