Senior Administrative Coordinator I

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11, students from 47 states and 54 foreign nations. We employ over 1, full-time and 2, part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a -acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

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PURPOSE

Works under direction and coordinates administrative support for the Harte Research Institute, to include the exercise of discretion and independent judgement with respect to matters of significance. Administrative support for Executive Management and Director of HRI Operations.

DESCRIPTION

Functional Area 1: Administrative

Percent Effort: 60%

• Schedule, arrange meetings, and maintain calendars for the Senior Executive Director and Director of HRI Operations for a variety of internal and external constituents and weekly reports.

• Compile, review, and/or monitor information as it relates to HRI Admin.

• Develops and approves schedules, priorities, and standards for achieving goals

• Helps to implement administrative objectives and strategies

• Establishes goals and objectives of administrative operations

• Prepares and reviews operational, special, and budget reports

• Plans and conducts meetings, workshops, and/or training programs.

• Coordinates Employee Development Activities and Events

Functional Area 2: Sponsorship and Management

Percent Effort: 5%

• Manage sponsorships for university and community events.

• Analyzes internal processes and times lines and recommends and implements procedural or policy changes

• Plan, coordinate, reconcile local and foreign travel arrangements and purchases for the Senior Executive Director, Director of HRI Operations and special guests.

• Supervise assigned staff

Functional Area 3: Support

Percent Effort: 35%

• Assist Foundation Board of Directors, Leadership Council, and Development Director with any administrative tasks to coordinate schedules, information, and development efforts.

• Manage Executive Director duties as they relate to donors and donor events.

• Track and manage multiple projects as directed by the Senior Executive Director and Director of HRI Operations.

• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.

• Ability to multitask and work cooperatively with others

• Other duties as assigned.

QUALIFICATIONS

• Bachelor's degree

• Six years of related experience

• Additional education and/or experience may be considered as a substitution for the minimum requirements.

  High School Diploma/GED and ten years of related experience

  Associate’s degree and eight years of related experience

  Master’s degree and four years of related experience

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative

• Ability to multitask and work cooperatively with others.

• Strong interpersonal, planning, and organizational skills.

• Excellent verbal and written communication skills.

PREFERRED QUALIFICATIONS

• Seven + years of related experience and knowledge.

• Degree in relevant field.

• Proven ability to support executive leadership or high-level management.

• Ability to anticipate needs and proactively solve problems.

• Proven track record of working effectively in fast-paced environments.

• Experience planning meetings, workshops, programs, budgeting, and logistics.

• Experience tracking expenditures, reconciling reports, handling P Card/expense reconciliation

• Ability to prioritize tasks, manage complex calendars, travel arrangements, and maintain meticulous records

• Supervisory experience

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Insurance

• Medical

  $0 - $30 per month for Employee Only coverage after university contribution ($ value).

  Up to 83% of premium covered by the university:

  Employee and Spouse

  Employee and Children

  Employee and Family coverage

• Dental & Vision

• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

On-campus wellness opportunities

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Public Loan Forgiveness

• Book scholarships

• % tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off:

• 8+ hours of vacation paid time off every month.

• 8 hours of sick leave time off every month.

• 8 hours of paid time off for Birthday leave.

• 12-15 paid holidays each year.