Administrative Coordinator

Administrative Coordinator

We are looking for an experienced Administrative Coordinator to join our team in Fairfax, Virginia. This is a long-term contract position that requires a detail-oriented individual with strong organizational and communication skills. The ideal candidate will thrive in a fast-paced environment and excel at managing administrative tasks while supporting multiple executives.

Responsibilities :

Provide comprehensive administrative support to executives, including managing calendars and scheduling meetings.

Coordinate travel arrangements, ensuring all logistics are handled efficiently.

Draft, edit, and format reports and other written materials with accuracy and attention to detail.

Utilize Microsoft Office Suite, particularly Excel, to create and maintain documents and spreadsheets.

Handle inbound calls effectively, addressing inquiries and directing them as needed.

Organize and maintain records and files for easy access and retrieval.

Collaborate with team members to ensure smooth workflow and communication.

Support daily office operations by addressing administrative tasks and resolving issues promptly.

Assist with planning and executing events and meetings.

Ensure all tasks are completed with high standards of confidentiality and professionalism.

Requirements :

A minimum of 3 years of administrative experience, preferably supporting multiple executives.

Proficiency in Microsoft Office Suite, including advanced knowledge of Excel and Adobe.

Strong organizational skills with the ability to manage multiple priorities effectively.

Excellent written and verbal communication skills.

Demonstrated experience in calendar management and scheduling.

Ability to handle inbound calls professionally and efficiently.

Strong attention to detail and accuracy in drafting and editing reports.

Proven ability to work both independently and collaboratively in a team environment.