Accounts Payable Specialist

Benefits :

Medical, Dental, and Vision health insurance elections

Voluntary STD, Life, Hospital Indemnity, Identity Theft, and Accident coverage

Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost

401K with 4% company match

Overtime pay for hours worked over 40 hours

Weekly Pay

Direct Deposit or Pay Card option

Online pay stub access

24-7 office support

About Rolfson Oil :

Rolfson Oil is a leading provider in the energy sector, known for reliability, innovation, and strong vendor partnerships. Our Addison, Texas office is a hub of collaboration and growth, offering employees the chance to thrive in a fast-paced environment while contributing to the success of one of the industry’s most respected companies.

Job Overview :

We are seeking a detail-oriented Accounts Payable Specialist to join our finance team in Addison. This role manages the full-cycle accounts payable process — from invoice review to payment processing — ensuring accuracy, timeliness, and compliance. You’ll play a key role in maintaining strong vendor relationships and supporting internal departments.

Responsibilities :

Manage the AP inbox by receiving, reviewing, and verifying vendor invoices

Prepare weekly payment runs (checks, ACH, wire transfers)

Reconcile vendor statements and resolve invoice discrepancies

Import / export invoices into Concur; ensure proper coding and documentation

Communicate with vendors to request credits, clarify billing, or obtain missing invoices

Perform daily data entry using QuickBooks, Excel, and vendor portals

Serve as the primary point of contact for vendor inquiries and issue resolution

Support vendor onboarding (W-9s, insurance certificates, banking information)

Ensure all company utilities (electricity, water, internet, etc.) are kept current and paid on time

Act as backup to the AP Manager for fuel purchase drafts and invoice processing

Participate in AP-related projects and other duties as assigned

Qualifications :

Proficiency with accounting systems (Concur, QuickBooks)

Strong Excel skills (VLOOKUP, pivot tables)

High attention to detail and accuracy

Excellent communication and customer service skills

Ability to manage multiple priorities in a fast-paced, high-volume environment

Strong analytical and problem-solving abilities

Why Join Us in Addison :

Collaborative Team Culture : Work with a supportive finance team that values precision and teamwork.

Professional Growth : Opportunities to expand your skills in accounting systems and vendor management.

Impactful Work : Your contributions directly support operations in the energy industry.

Thriving Location : Addison offers a vibrant business community with convenient access to local amenities.

Company Values : Rolfson Oil fosters innovation, accountability, and long-term success for both employees and partners.

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