Talent.com
AP Specialist

AP Specialist

Broad InstituteCambridge, MA, United States
11 hours ago
Job type
  • Full-time
Job description

Description & Requirements

OVERALL RESPONSIBILITY

Reporting to the Sr. Manager, Accounts Payable (AP) of the Broad Institute (Broad), this position will be responsible for the timely and controlled processing and review of both PO and non-PO invoices, as part of Broad's fully centralized Source-to-Pay (S2P) organization, which currently manages more than $500M in spend across tens of thousands of invoices, annually.

CHARACTERISTIC DUTIES

Accounts Payable Operations

  • Work within a team of AP Specialists responsible for all vendor invoice processing, including :

Automated invoice intake channel (business to business (B2B) integration) : quality control / review of multi-system workflow, involving SAP Business Network (Ariba) Network and SAP ERP

  • Partially automated invoice intake channel (optical character recognition (OCR) / artificial intelligence (AI) tool) : data / mapping / validation for email intake and subsequent multi-system workflow, involving SAP Open Text and SAP ERP
  • Data entry and manual processing as required
  • Ensure necessary workflow approvals, for purchase order (PO) and non-PO related invoices, based on institutional financial controls protocols
  • Work closely with other S2P teams, including Contracts Management, Procurement, Receiving and Business Partners, to troubleshoot, escalate and resolve exceptions when invoices are out of tolerance or otherwise misaligned with predecessor documents
  • Maintain an understanding of Broad's technology platforms (SAP ERP, Business Network, OpenText / Vendor Invoice Management (VIM), Fiori, Jaggaer) to support S2P automation
  • Ensure process integrity, and work individually and as part of the team to meet or exceed pertinent SLAs related to case management and invoice processing
  • Process vendor invoice rejections with detailed explanations and directions for resubmission when invoices are received with missing information
  • Respond to inbound AP inquiries, from internal and external stakeholders, via Broad's chosen case management system (ServiceNow), on a timely basis, within the requisite SLA and generally demonstrate a focus on customer service
  • Provide year-end audit support including, but not limited to, requests for support of payments and vendor records
  • Systems & Reporting

  • AP processor for institute's B2B system supporting commerce automation (SAP Business Network) and digital repository / OCR system (SAP Open Text)
  • Daily resolution of open inquiries and other cases via ServiceNow case management system
  • Vendor Relationships

  • Review vendor account statements to be certain that payments are accurately applied based on payment advice and to otherwise ensure that vendor accounts remain current
  • Serve as an intermediary between vendor account receivable contacts and relevant institutional stakeholders to address questions and expediently revolve related matters
  • QUALIFICATIONS

    Education

  • Bachelors Degree preferred, degree in business or accounting areas further preferred
  • Experience

  • Minimum 2+ years related experience in a professional Accounts Payable operation
  • Experience with PO-based invoicing
  • Knowledge of research administration preferred, experience in non-profit research further preferred
  • Familiarity pertinent technologies a plus : SAP ERP, Business Network and Open Text, Jaggaer, ServiceNow
  • Excellent organizational and interpersonal skills, ability to manage deadlines
  • Works well in a fast-paced environment and with all levels of institute staff
  • Extremely customer focused
  • The Broad Institute will not offer visa sponsorship for this opportunity.

    The expected base salary range for this position as listed above is based on a 40 hour per week schedule. Broad provides pay ranges representing its reasonable and good faith estimate of what the organization reasonably expects to pay for a position at the time of posting. Actual compensation will vary based on factors including but not limited to, relevant skills, experience, education, qualifications, and other factors permissible by law. At Broad, your base pay is just one part of a comprehensive total rewards package. From day one, this role offers a competitive benefits package including medical, dental, vision, life, and disability insurance; a 401(k) retirement plan; flexible spending and health savings accounts; at least 13 paid holidays; winter closure; paid time off; parental and family care leave; and an employee assistance program, among other Broad benefits.

    The Broad Institute is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, disability, protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

    Should you need a reasonable accommodation to complete the application or interview process, please contact recruiting@broadinstitute.org for assistance.

    Create a job alert for this search

    Ap Specialist • Cambridge, MA, United States

    Related jobs
    • Promoted
    Physical Therapist

    Physical Therapist

    Encompass Health Rehabilitation Hospital of BraintreeCohasset, MA, US
    Full-time +1
    Physical Therapist Career Opportunity.Join a Team That Puts Your Passion for Care First.Are you seeking a fulfilling career that feels like home and lets you make a meaningful impact? At Encompass ...Show moreLast updated: 4 days ago
    • Promoted
    Travel Physical Therapist

    Travel Physical Therapist

    The Good Life MedStaffScituate, MA, US
    Full-time
    The Good Life MedStaff is seeking a travel Physical Therapist for a travel job in Scituate, Massachusetts.Job Description & Requirements. The Good Life MedStaff Job ID #33803051.Pay package is b...Show moreLast updated: 30+ days ago
    • Promoted
    Physical Therapist (PT) - Home Health - Part Time

    Physical Therapist (PT) - Home Health - Part Time

    Enhabit Home Health & HospiceMarshfield, MA, US
    Full-time +1
    Compensation Range : $60,000 - $66,000 (based on years of experience).Part Time 24-hour position, eligible for up to 18 days of Paid Days Off. Are you in search of a new career opportunity that makes...Show moreLast updated: 3 days ago
    • Promoted
    Intermediate AP Specialist

    Intermediate AP Specialist

    Mercury SystemsAndover, MA, United States
    Full-time +1
    Mercury Systems is seeking the best and brightest talent to help us bring cutting-edge technology to mission-critical aerospace and defense applications, advancing innovation where it matters most....Show moreLast updated: 3 days ago
    • Promoted
    Senior Asset Manager

    Senior Asset Manager

    Clean HarborsNorth Scituate, MA, US
    Full-time
    Senior Asset Manager for Light Duty Vehicles.The Senior Asset Manager for Light Duty Vehicles is responsible for the overall lifecycle management of a specific group of assets (such as type of...Show moreLast updated: 17 days ago
    • Promoted
    AP / AR Specialist

    AP / AR Specialist

    Abjosoft LLCWeymouth, MA, US
    Full-time
    Payable Associate (Administrator).Payable (AR / AP) Associate is responsible for all aspects of the accounts receivable and accounts payables functions, ensuring accurate financial records, and suppo...Show moreLast updated: 30+ days ago
    • Promoted
    Payables Specialist

    Payables Specialist

    Beacon HillBoston, MA, US
    Full-time
    Payables Specialist - Boston, MA.Our client, a public health organization, is seeking a Payables Specialist to join their finance team. This role focuses on processing vendor invoices, managing paym...Show moreLast updated: 19 days ago
    • Promoted
    AP Specialist $75,000 / yr

    AP Specialist $75,000 / yr

    Professional Staffing GroupBoston, MA, United States
    Full-time
    We are seeking a detail-oriented Accounts Payable Specialist to join our team.In this role, you will manage invoice processing, reporting, and monthly billing processes while supporting Project Man...Show moreLast updated: 8 days ago
    • Promoted
    Travel Physical Therapist - Long-Term Care / SNF

    Travel Physical Therapist - Long-Term Care / SNF

    Core Medical GroupScituate, MA, US
    Permanent +1
    Core Medical Group is seeking a travel Long Term Care (LTC) Physical Therapist for a travel job in Scituate, Massachusetts. Job Description & Requirements.Client in MA seeking Physical Therapist...Show moreLast updated: 30+ days ago
    • Promoted
    Travel Physical Therapist (PT) - $2,340 per week in Scituate, MA

    Travel Physical Therapist (PT) - $2,340 per week in Scituate, MA

    AlliedTravelCareersScituate, MA, US
    Full-time
    AlliedTravelCareers is working with Core Medical Group to find a qualified Physical Therapist (PT) in Scituate, Massachusetts, 02066!. Client in MA seeking Physical Therapist : LTC / SNF.We are looking...Show moreLast updated: 2 days ago
    • Promoted
    • New!
    Accounts Payable Specialist

    Accounts Payable Specialist

    Staffmark GroupWaltham, MA, United States
    Full-time
    We are seeking a skilled finance professional to join our Accounts Payable team.In this role, you will process, validate, and track invoices to ensure accurate and timely payments, while working cl...Show moreLast updated: 1 hour ago
    • Promoted
    AP Coordinator Up to $75,000 / year

    AP Coordinator Up to $75,000 / year

    Professional Staffing GroupBoston, MA, United States
    Full-time
    AP Coordinator Up to $75,000 / year.We are seeking a detail-oriented Accounts Payable Coordinator to join our dynamic team. This role plays a key part in ensuring smooth financial operations by managi...Show moreLast updated: 8 days ago
    • Promoted
    • New!
    Staff Accountant I / AP Specialist

    Staff Accountant I / AP Specialist

    RhapsodyBoston, MA, United States
    Full-time
    We all know that our health care system is complicated.Getting data from one provider to another, or from a provider to a health insurance company, is frustrating for virtually everyone.Imagine dev...Show moreLast updated: 11 hours ago
    • Promoted
    • New!
    Intermediate AP Specialist - Andover, MA

    Intermediate AP Specialist - Andover, MA

    Mercury SystemsAndover, MA, United States
    Full-time +1
    Back Intermediate AP Specialist #25-535 Andover, Massachusetts, United States Apply X Facebook LinkedIn Email Copy Job Description. Mercury Systems is seeking the best and brightest talent to help u...Show moreLast updated: 10 hours ago
    • Promoted
    Privileged Access Management (PAM) Sr. Specialist

    Privileged Access Management (PAM) Sr. Specialist

    Bank of AmericaBoston, MA, United States
    Full-time
    Privileged Access Management (PAM) Sr.Boston, Massachusetts;Washington, District of Columbia.To proceed with your application, you must be at least 18 years of age. To proceed with your application,...Show moreLast updated: 30+ days ago
    • Promoted
    A / R Specialist

    A / R Specialist

    New England Life CareCanton, MA, US
    Full-time
    New England Life Care (NELC) is one of the fastest growing home infusion therapy services companies in New England and is the region’s only non-profit home infusion provider.NELC is a hospita...Show moreLast updated: 4 days ago
    • Promoted
    Fully Remote Survey Participant

    Fully Remote Survey Participant

    Prime InsightsGloucester, MA, US
    Remote
    Full-time
    Join thousands of members already earning with top-paying surveys and offers.Get started today and enjoy competitive rewards, fast payouts with no waiting periods, and the flexibility to participat...Show moreLast updated: 6 days ago
    • Promoted
    Associate Life Agency Support Specialist (Hybrid)

    Associate Life Agency Support Specialist (Hybrid)

    American Family InsuranceBoston, MA, United States
    Full-time
    As an Associate Life Agency Support Specialist you will provide agents with Life sales expertise focused on various distribution channels. You will creates action plans that support growth and profi...Show moreLast updated: 4 days ago