Litigation Legal Assistant (hybrid)

About the job

Merchant & Gould , one of the nation's premier intellectual property law firms, is seeking a Litigation Legal Assistant. This position will be located in our Alexandria, VA location.   The salary range for this position is $70,000 - 85,000, based on years of experience and geographical location.

In order to perform one (1) or more essential functions of this role, a minimum of three (3) days in the office is required.

Summary of Position :

Performs a variety of secretarial responsibilities to assist multiple attorneys in litigation practice. Responsible for working with our clients, vendors, attorneys and associate law firms to ensure a litigation team’s invoices are recorded and paid on a timely basis in accordance with the Firm’s policies and procedures.

Responsibilities :

• Provide administrative support such as meeting arrangements, calendar appointments, update contacts information, handle routine correspondence, make photocopies, arrange travel, process expenses and reimbursements, etc.
• Provide invoicing and client management support for a small attorney team, including facilitating time entry and invoice generation, finalizing invoices and sending to clients, responding to client inquiries regarding billing.
• Monitoring case budgets and applying those budgets to monthly invoices.
• Review and prioritize incoming email and regular mail, scan (if necessary) and distribute case-related items to team, and file in appropriate electronic file of document management system.
• Draft, format, and revise letters, memoranda, pleadings, forms, and other documents.
• Proofread client and court documents.
• Open and maintain new client and matter files.
• Manage attorneys’ docket; communicate deadlines to team.
• Establish, organize and maintain case files, including pleadings, correspondence, notebooks, depositions, exhibits, production documents, document indexes, electronic form and in paper if required.
• Retrieve files, cases, depositions, exhibits, documents, and other information as requested.
• Prepare for and electronically file pleadings with the Court, and service of same
• Make necessary arrangements for depositions.
• Assist team in preparation for out-of-town depositions and trial.
• Enter timesheets and assist with processing client billing, including reviewing and sending out client invoices
• Processes incoming vendor invoices for payment.
• Assist other members of the litigation group when necessary.
• Perform other duties or projects as assigned or requested.

Knowledge, Skills and Abilities :

We are equally committed to providing competitive, affordable health and wellness benefits to help take care of yourself and your family, including : a competitive salary, a comprehensive benefits package that includes employee medical, dental, vision, life, AD&D insurance, short- and long-term disability, 401(k) match, and ten firm holidays.

To be considered, please apply online at Career Opportunities (merchantgould.com). You will need to provide a resume and professional references.

Merchant & Gould provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We welcome candidates with disabilities. If you need any accommodation during the application or the recruiting process, please contact our Human Resources Department at 1-612-332-5300.