Proposal Manager

Job Description

Job Description

Job Description

Proposal Manager

Status :                         Exempt / Salaried

Department :               Marketing and Business Development

Job Summary :

The Proposal Manager will lead the firm’s end-to-end proposal, RFP, and pitch process; oversee the firm’s experiential database and matter content; and elevate the quality, consistency, and effectiveness of proposal deliverables across the firm.

Responsibilities :

• Proposal Management and Strategy
• The Proposal Manager manages the firmwide RFPs, RFIs, panel appointments, and tailored client pitch processes. This includes leading go / no-go assessments and ensuring on-time, on-brand, and fully compliant submissions. The role requires driving efficient workflows for the proposal team, with the Business Development Coordinator facilitating input from attorneys, firm leadership, and business professionals, in a centralized process whereby the Proposal Manager maintains rigorous quality control from kickoff through completion.
• Content Development and Writing
• Responsibilities include developing executive summaries, refining practice and industry narratives, and translating complex legal experience into clear, outcome-oriented representative matters. The Proposal Manager will edit for clarity, tone, and consistency; enforce brand, style, and plain-language standards; and ensure accuracy of credentials, bios, and matter descriptions.
• Experiential Database and Knowledge Management

The Proposal Manager will manage and enhance the firm’s experiential database overseeing the Business Development Coordinator data entry into the database to ensure experience content is current, searchable, and strategically curated within our proposal management system. This includes partnering with Business Development Managers and attorneys to capture new matters and translate them into proposal-ready content. The role also oversees libraries for core content, differentiators, bios, representative matters, pro bono / community impact, and firm policies, with strong governance for accuracy, confidentiality, and client consent.

The Proposal Manager will collaborate closely with the Director of Business Development, Business Development Managers, practice group leaders, partners, pricing / legal project management, and design / communications teams to align proposals with client needs, firm strategy, and brand. Responsibilities include facilitating kickoff and review meetings; gathering and incorporating feedback; coordinating graphics, formatting, and digital submission requirements; and ensuring that pricing, alternative fee arrangements, and service delivery models are clearly and coherently presented.

Supervision Received and / or Given :

Minimum Acceptable Qualifications :

Experience building and maintaining experiential databases and content libraries.

Understanding of pricing, AFAs, and legal operations considerations preferred.

High EQ, professional presence, and confidence facilitating partner-level engagements and review cycles.

Working Conditions :

This position requires sitting for long periods of time while operating a computer.  At times, employees are required to work in excess of the normal work schedule.  Employees in this position must be mobile, have the ability to bend, and

have ability to lift and carry files weighing approximately 10-15 lbs.

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