Personal Assistant

Personal Assistant (PA)

We are a growing manufacturing company seeking a highly organized and proactive Personal Assistant (PA) to support our executive team. This role requires fluent communication skills in both English and Mandarin to facilitate day-to-day coordination with local teams and overseas partners. The ideal candidate will be detail-oriented, resourceful, and capable of managing both administrative and personal tasks with professionalism.

Key Responsibilities:

1. Manage schedules, meetings, and travel arrangements for executives
2. Translate documents, emails, and communications between English and Mandarin
3. Draft, format and proofread reports, memos, and presentations
4. Act as liaison between executive and internal/external stakeholders, including Chinese-speaking suppliers
5. Prepare reports, presentations, and summaries
6. Organize and maintain filing systems (digital and physical)
7. Handle confidential and sensitive information with discretion
8. Assist with procurement tracking, order coordination, and production scheduling support
9. Support executive in both business and occasional personal tasks
10. Screen and prioritize emails, calls, and correspondence
11. Communicate with overseas partners, factories, or suppliers on behalf of the executive
12. Track deadlines and deliverables for ongoing projects
13. Help onboard new clients, partners, or internal staff as required

Requirements & Qualifications:

• Bachelor's degree or equivalent experience
• 3+ years of experience in a similar role, preferably in a manufacturing or industrial setting
• Fluent in both English and Mandarin (spoken and written)
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace
• Excellent communication, organizational, and multitasking skills
• Ability to work independently in a fast-paced environment
• Knowledge of Chinese business culture and communication norms is a plus