Administrative Assistant

Job Description

We are seeking an Administrative Accounting Coordinator to support daily office and accounting operations within a stable, long‑standing organization. This role is ideal for an administrative professional who is interested in developing a career path in accounting or finance while gaining hands‑on experience in core financial processes.

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Key Responsibilities

• Process accounts payable and accounts receivable transactions
• Invoice all orders from the previous business day
• Assist with bank deposits and payment tracking
• Answer approximately 10–15 incoming calls on busy days and route inquiries as needed
• Support customers with billing questions and account inquiries
• Maintain accurate financial and administrative records
• Provide general administrative and front‑desk support

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Required Skills

• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong attention to detail and organizational skills
• Clear written and verbal communication

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Preferred Qualifications

• Associate’s or Bachelor’s degree in Accounting or Finance (preferred)
• Exposure to accounting systems (such as Microsoft Dynamics or similar ERP platforms)
• Experience with accounts payable and/or accounts receivable is a plus
• Proactive, self‑motivated learner with a strong interest in accounting

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Work Environment

This position is seated at the front desk, working alongside a part‑time colleague who is onsite two days per week. Training is provided directly by management, offering a supportive environment for skill development and professional growth.

The organization values stability, collaboration, and long‑term employee success, offering comprehensive benefits and a strong retirement package.

Job Type & Location

This is a Contract to Hire position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $22.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Minneapolis,MN.

Application Deadline

This position is anticipated to close on Apr 17, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.