Coordinator, Faculty Affairs Administration

Posting Summary

Rutgers, the State University of New Jersey, is seeking a Coordinator, Faculty Affairs Administration for the Office of Faculty Affairs within New Jersey Medical School.

Under the supervision of the Program Administrator, this individual is responsible for all aspects of faculty, including hiring, terminations, evaluations, promotions, reappointments, 1-9, payroll matters, etc. Assists in the planning and maintenance of the office to provide the highest level of service. Ensures compliance with all procedures.

Among the key duties of the position are the following :

• Coordinates and provides comprehensive administrative and analytical support for the Office of Faculty Affairs.
• Serves as the primary liaison for faculty personnel actions, collaborating with department chairs and administrators to ensure the accuracy and timely processing of all transactions related to recruitment, hiring, reappointment, promotion, changes in appointment, and termination.
• Oversee the end-to-end processing of faculty actions, including generating and routing EPAFs, preparing HR and payroll forms, verifying Employment Eligibility (I-9), and coordinating with internal units such as Academic Affairs, Human Resources, Payroll, Risk & Claims Management, and the Fiscal Office.
• Ensures compliance with university procedures and timelines; maintains accurate and up-to-date records in the Faculty Information System (FIS) and other database systems and establishes official personnel files.
• Compiles, analyzes, and presents data from various sources for reports, presentations, and strategic planning purposes; creates charts, tables, and spreadsheets as required.
• Prepares official correspondence and documents on behalf of the Dean, Vice Dean, or designees; handles inquiries and special projects with professionalism and discretion.

FLSA Exempt Grade 25S Salary Details A maximum of $82,856 is budgeted for this position. Minimum Salary 82856.000 Mid Range Salary 104816.000 Maximum Salary 126775.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include :

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement This position requires a fully on-site work arrangement. Union Description MPSC - Legacy UMD Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

Certifications / Licenses Required Knowledge, Skills, and Abilities

Preferred Qualifications Equipment Utilized Physical Demands and Work Environment PHYSICAL DEMANDS :

WORK ENVIRONMENT :

Special Conditions