Contracts and Grants Specialist II

Pre-Award Shared Services Assistant

Assist Program Director with all shared-services level assignments related to the Pre-Award Shared Services (PASS) unit. These assignments include, but are not limited to, the preparation and review of proposals leading to submission, budgets and other proposal related documents and working as a liaison with Office of Research (OR), as the Authorized Organizational Official (AOR).

Responsibilities :

• Advises faculty or executive leadership from units participating in the Pre-Award Shared Services (PASS) Dept. and their departmental administrators on interpretation of sponsor guidelines, forms, regulations and policies related to proposal & budgetary requirements.
• Prepares sponsor forms including budgetary, application forms and ancillary submission documents for inclusion with the proposal submission, as well as internal administrative forms, as appropriate. Reviews and ensures accuracy of approved cost share requirements, including the source, amount and authorized signatures of committed cost share wherever necessary.
• Ensures that research proposals routed through the University Huron Research Suite (HRS) system along with any applicable special considerations (e.g. budget, cost share, release time, reduced IDC, space needs, etc.) are secured and approved by appropriate University officials (e.g. Chair, Dean / Director, VP, etc.).
• Act as a liaison between the faculty, departments, collaborators, Office of Research (OR), and sponsors with all aspects of sponsored research proposal administration.
• Provides grants and contracts administrative support for pre-award activities to develop grant submissions; assists with budget and document development for proposal submissions; ensures compliance with sponsor guidelines and university policies (including but not limited to : IRB, IACUC, EHS, Tech Transfer and Export Control).
• Provides high quality service and attention to detail and ensures that proposals and related sponsor requested Just-In-Time requirements are completed in a timely manner.
• Attends relevant internal and external professional development trainings, seminars and conferences, PASS unit. staff meetings, etc. (e.g. EXCIT, ENSPIRE, Research Development and proposal development kick-off meetings).
• Serve as backup support for the Faculty Cluster Initiative (FCI) proposals as required or during low-volume periods.
• Other duties or special projects as assigned.

Minimum Qualifications :

Bachelor's or Master's degree and 2+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications :

The anticipated salary range for this position is $48,722-$55,000. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

UCF offers :

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.