Administrative Assistant

Administrative Assistant

Are you a master organizer, time manager, and prioritizer with a passion for public service and the world of libraries? Do you thrive in a mission-driven environment where your skills make a real difference? We're looking for a highly motivated, positive, and detail-oriented Administrative Assistant to join our dedicated team at the Utah State Library.

The Utah State Library's Administrative Assistant provides administrative assistance to the division director and all division programs. This includes general office and administrative support, including paying invoices, coordinating meetings, and using a purchase card to order supplies, gifts, pay for training / conferences, and catering. Specifically for the director, this role manages travel arrangements and expense reports.

Principal Duties The Administrative Assistant duties include :

• Manage calendars and schedule appointments for library leadership.
• Prepare and edit correspondence, reports, and presentations.
• Maintain accurate records and files related to library programs and services.
• Provide exceptional customer service to the public, library staff, and stakeholders.
• Coordinate meetings and special events, including library-related gatherings and workshops.
• Assist with financial and procurement processes.

Ideal Candidate The ideal candidate for this position is someone with :

Why You'll Love This Job

Return Utah Return Utah interested applicants are encouraged to apply. The Return Utah program is a formal career reentry program, designated for Utahns reentering the workforce after a career break. The program is tied to the state job you are applying for meaning that along with a new role and traditional on-the-job training, candidates hired will receive 16 weeks of transitional support (which includes an office technology review, coaching, career development opportunities, mentorship, networking opportunities and job market readiness training). To be eligible for Return Utah, candidates must :

Why should you join our team? We make a difference in peoples' lives every day. The State of Utah offers a total compensation package that consists of much more than your paycheck. We have an extremely competitive total compensation package that you can learn about HERE ! We offer excellent benefits, a positive work environment, a work-life balance through paid time off allowing you to spend more time with your family.

The Agency To learn more about the Department of Cultural & Community Engagement and Utah State Library, please click HERE .