Job Description
Job Description
Porzio, Bromberg & Newman, P.C. ("Porzio"), a mid-sized law firm headquartered in Morristown, NJ, is seeking a detail-oriented and proactive Legal Assistant to support three attorneys specializing in estate planning, tax law, business planning, estate litigation, probate, guardianship, and trust and estate administration. This role provides a unique opportunity to work in a client-centric environment with a focus on efficiency, technology, and professional growth.
Essential Functions
- Manage attorney schedules and coordinate client meetings.
- Oversee the client intake process, including communications, conflict checks, and internal file setup.
- Handle incoming and outgoing correspondence with professionalism.
- Maintain and organize client files and documents, ensuring efficient record management.
- Assist with billing and invoicing processes.
- Provide general administrative support to the legal team.
- Handle client inquiries and provide excellent customer service.
- Utilize and maintain efficient office systems and processes.
What We’re Looking For
We seek a candidate who embodies the following traits :
Detail-Oriented : You can handle numerous details accurately and efficiently, particularly in legal documentation and client file management.Proactive Problem Solver : Anticipates issues and takes initiative to resolve them, ensuring smooth administrative operations.Tech-Savvy : Comfortable learning and utilizing technology, including AI-assisted tools for workflow optimization.Strong Communicator : Excellent verbal and written communication skills, essential for client interactions and team coordination.Organized and Efficient : Exceptional time management skills to prioritize tasks and meet deadlines.Adaptable and Flexible : Thrives in a dynamic work environment with evolving responsibilities.Client-Focused : Demonstrates professionalism and empathy, enhancing the client experience.Team-Oriented : Works collaboratively to support attorneys, paralegals, and other team members.Experience & Key Skills
Experience : Minimum experience of two years as a legal assistant or equivalent.Time Management and Scheduling : Skilled at managing complex schedules and coordinating team needs.Document and File Management : Proficient in electronic document organization and retrieval.Knowledge of Legal Processes : Familiar with legal administrative tasks such as intake, conflict checks; state and federal court and administrative agency rules, procedures and deadlines.Billing and Invoicing : Experience with billing procedures and software.Problem-Solving : Able to address administrative challenges and suggest improvements.Software Proficiency : Comfortable with Microsoft Office Suite, Outlook, CRM tools, and ideally AI tools.Adaptability to Workflow Tools : Experience with electronic filing and workflow systems for optimal efficiency.Certificates : Notary certification is helpful, but not required.The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and job requirements may vary from time to time.Company Benefits :
Medical, Dental, and Vision insurance401(k) retirement plan with employer matchingIndividual and Dependent Life InsuranceShort- and Long-Term DisabilityPaid Time OffPaid HolidaysEmployee Assistance ProgramsPorzio Bromberg & Newman, P.C. is an equal opportunity employer – women and minorities are encouraged to apply.
