Admin & Fiscal Support Spec (0097448T)

Description

Title : Admin & Fiscal Support Specialist

Position Number : 0097448T

Hiring Unit : University of Hawaii - West Oahu Chancellors Office

Location : Kapolei HI

Date Posted : 11 / 05 / 2025

Closing Date : 11 / 20 / 2025

Band : A

Salary : salary schedules and placement information

Full Time / Part Time : Part-time / 50% FTE (Full-Time Equivalency)

Month : 11-month

Temporary / Permanent : Temporary not to exceed (NTE) September 30 2026. with the possibility of extension based upon availability of funds and satisfactory performance.

This position is responsible for supporting a federally funded Department of Justice Bureau of Justice Assistance and the Hawaii Department of Law Enforcement Office of Homeland Security grants that seek to build train and implement school and campus Behavioral Threat Assessment addition school / campus communities will have access to a research expert and subject matter expert who will build additional capacity and sustainability for school-based threat assessment practices.

The Administrative Specialist of the Hawaii State Targeted Violence Prevention (STOP)-Threat Assessment Team Training and Community Capacity Building Project will assist team leadership with all fiscal responsibilities of the grant. Position currently projected to be at 0.50 FTE with the ability to adjust hours and scope of work dependent on needs of project performance and available funds.

Duties and Responsibilities (

• Denotes Essential Functions) :
• Responsible for support services in fiscal and operational functions in support of the U.S. Department of Justice Bureau of Justice Assistance grant.
• Administer grant / contract post award in accordance with applicable laws and regulations in compliance with agency requirements.
• Perform procurement functions i.e. preparation of requests for quotations purchase orders contracts and proposal / bid / technical specifications ensuring all purchases are in compliance with Federal State and University guidelines and procedures.
• Advise faculty and staff on appropriate Federal State and UH policies and procedures on fiscal and personnel issues.
• Assist Program leadership with the preparation of grant proposals project reports as well as grant budget modifications to include in online submissions of reports.
• Assist senior personnel in the performance of detailed and routine work e.g. manually tracking grant subaccounts or perform or assist with reviews and analyses to provide information.
• Prepare reports and review timelines to assist the Program leadership in meeting project deadlines and commitments.
• Prepare and review travel requests and documents using Kuali system and completion reports for project faculty staff and visitors ensuring appropriateness correctness and compliance with established policies and procedures.
• Initiate review and ensure correctness of documents and other paperwork for hiring personnel including temporary hires and casual hires and student assistants.
• Analyze develop review or administer management or administration of purchasing travel and procurement in collaboration with Grants Administrator.
• Independently perform complex application of UH RCUH and U.S. DOE financial requirements in procurement and purchasing involving application of policies regulations accepted methods and practices.
• Apply methods techniques and principles of the specialty area in Kuali SuperQuotes UH Foundation and RCUH procurement policies & procedures.
• Assist with research to meet procurement guidelines and compliance.
• Liaison with Fiscal Office Human Resources UH Foundation and RCUH in maintenance of budgets personnel matters scholarships and other administrative activities.
• Prepare fiscal reports and records necessary for budget preparation and periodic operational status reports for grants contracts and post awards
• Maintain database of files data and records for operational reports and grant reports.
• Other duties as assigned.

Minimum Qualifications :

Supplemental Minimum Qualifications :

Desirable Qualifications :

To Apply :

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Inquiries : EEO Clery Act ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit : is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at : or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request : The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link :

Key Skills

Data Entry,Adobe Acrobat,AS400,EDI,Microsoft Outlook,Cloud Architecture,Microsoft Excel,Quick Books,Administrative Experience,Order Fulfillment,Project Implementation,Sales Support

Employment Type : Part-Time

Experience : years

Vacancy : 1