Facilities EHS Coordinator

Description

Essendant is a purpose-driven company that reaches beyond business goals to define its success within commerce today. We support our associates, customers and communities – our core values and guiding principles shape what we aspire to do. Integrity, Collaboration, Customer-Centric, Embrace and Drive Change are our core values that serve as the foundation of our pathway to success. Diversity, Equity & Inclusion, Giving Back, Associate Safety, and Accountability are our guiding principles that motivate us to focus on creating a safe and rewarding experience. Essendant is a leader in supporting the supply chain industry and has been in business for 100 years to deliver the best practices for our customers and associates. Join us at Essendant, the better way to commerce.

Major Responsibilities :

Facility Services

Serve as the primary on-site contact for daily facility operations, ensuring timely response to work orders, service requests, and urgent maintenance needs. Monitor building systems (HVAC, lighting, plumbing, access control) and escalate issues as needed.

Follow established protocols for building-specific maintenance and safety procedures. Coordinate and oversee external contractors for facility and equipment repairs and services.

Request, review, and submit work orders, bids, and proposals from suppliers. Manage purchase orders, verify completed work, reconcile final invoices / pricing, and process payments promptly into accounts payable software systems (e.g., Kofax / Therefore). Log and track all related costs in the online CMMS (Computerized Maintenance Management System). Resolve billing issues by working directly with vendors to investigate and correct invoice discrepancies.

Collaborate with the facility Operations Maintenance Manager to plan and schedule preventive maintenance, repairs, inspections, and vendor services.

Manage vendor performance to ensure timely job completion. Maintain regular communication with contractors, landlords, Operations, Field Maintenance, and Engineering Services teams to address issues and provide updates.

Support supplier management by ensuring contract and insurance compliance. Assist with vendor negotiations to achieve cost savings and pricing improvements. Maintain supplier performance and share feedback with leadership.

Provide CMMS administrative support for the Field Maintenance team, including data entry, audit checks for data accuracy, and report generation. Generate reports for leadership and support ad hoc data requests.

Assist in the development and upkeep of standard operating procedures (SOPs) for facility, supply, and service-related processes.

Maintain and monitor an organized visual control system of inventory for facility operational supplies and consumables. Manage restocking and help ensure standardization of supplies across departments.

Maintain monthly accruals for key services (e.g., supplies, janitorial, pest control, landscaping, trash, and utilities). Audit and reconcile Accounts Payable data with the CMMS for corrections, journal entries, and PO / WO updates.

Compliance Health Environmental Safety Security (CHESS)

Supports facility with the continuous improvement of the safety culture, incident reduction, maximizing compliance / environmental stewardship, and overall security measures.

Partner with CHESS team to support compliance with programs, procedures, inspections, and training.

Provide administrator level support to monitor and manage the various Safety Management System platforms (SMS).

Provide CHESS portion of new hire orientation training, and support CHESS training programs by completing the final step of uploading documentation into SMS.

Support security functions such as call lists, on-hand badge counts, server capacities, and ensure that security events are uploaded into internal database.

Perform periodic audits and inspections (CAA, Security, Food Safety) as required by the network CHESS schedule. Keep the dashboard and KPI updated and order supplies as necessary

Audit to ensure the regulated waste manifest binder, food safety pest control binder, and PIT files are up to date.

Coordinate quarterly emergency drills with Operations. Record in the appropriate SMS.

Assist operations with the creation / updating of Site Safety Plan.

Co-Chair Monthly Safety Committee meeting and complete meeting minutes.

Skills / Knowledge Required :

Excellent interpersonal skills.

Excellent written and verbal communication skills.

Strong planning, time management and organizational skills.

Demonstrate ability to solve problems, achieve results and foster strong customer service orientation.

Able to work in an inclusive way to make sure the business has one message and the teams’ strategic objectives are being met

Working knowledge of contracts, master services agreements, scope of work and task orders.

Ability to understand and compare bids, proposals and quotes to ensure best value for money is obtained.

High degree of initiative, team building and dedication to effect positive change.

Demonstrated proficiency in Microsoft products (Word, Excel, Outlook, Teams, SharePoint).

Education and Experience :

High School Diploma or Equivalent.

Auditing experience preferred.

Distribution center or supply chain experience preferred.

Schedule : Monday-Friday 7 : 30 am- 5 pm

Salary Range : $51,000-$60,000

Benefits :

Health benefits (Medical, Dental, Vision)

401k with matching

Company Holidays

Overtime Pay for hourly employees

Paid Vacation, Floating Holidays, and Sick Time

Maternity and Parental leave benefits

Employee discount

Tuition Reimbursement

Employee Assistance Program

Essendant drives to be inclusive and celebrates diversity by starting with our associates. We are an Equal Employment Opportunity employer that is committed to building a diverse and inclusive environment. We strongly encourage candidates to apply for opportunities, even if you do not believe you meet every one of the qualifications described. At Essendant we are building an elevated community by creating a safe and supportive work environment. We prohibit discrimination and harassment of any kind, including or based on age, race, color, disability, ancestry, religion, sex, gender identity or expression, sexual orientation, pregnancy, marital status, national origin, protected veteran status, or any other characteristic protected by federal, state, or local laws. People are what drives our company. We are one team with endless possibilities. We are Essendant.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

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