Executive Administrative Manager

Description : Our client, located in Suffolk County is seeking an Executive Administrative Manager to join their team. This individual will manage the Owner’s priorities, streamline cross-functional communications, and drive accountability across departments. The ideal candidate is a seasoned professional with a strong background in luxury retail operations, financial administration, and executive-level support. This role requires exceptional organizational, communication, and problem-solving skills, along with advanced proficiency in Microsoft Excel, QuickBooks, and CRM / ERP platforms. The Executive Administrative Manager will also act as a liaison between the Owner and department heads, ensure preparation and follow-through on key initiatives, and participate in strategic planning, financial tracking, and project management. Key Responsibilities : Executive & Administrative Support Serve as the primary administrative support to the Owner, ensuring seamless calendar coordination, email / call management, and task prioritization. Prepare briefing materials, executive summaries, and reports for meetings and events. Manage and attend all meetings on behalf of the Owner; coordinate agendas, take detailed notes, and ensure timely follow-ups. Organize travel arrangements, trade show attendance, and industry event participation. Oversee company sales leads and track performance to meet organizational goals. Other duties as required. Financial Oversight & Reporting Coordinate personal and business financial matters in collaboration with the accounting team. Track budgets, expenses, and sales reports; generate forecasts and financial insights using advanced Excel functions. Maintain and reconcile financial data in QuickBooks and other accounting platforms. Operational & Process Management Oversee the development and continuous improvement of operational processes and workflows. Monitor progress of long-term projects and company initiatives; ensure accountability and deadlines are met. Collaborate with department heads to align operations with company goals and resolve escalated issues. Qualifications & Experience Bachelor’s degree in Business Administration, Management, or a related field; or an equivalent combination of education, training, and experience. 10+ years of experience in a senior-level administrative, operations, or chief of staff role in luxury or high-end retail. Deep understanding of retail operations : sales tracking, inventory, customer service, and financial performance. Expert-level proficiency in Microsoft Office Suite, especially Excel; experience with QuickBooks, CRM / ERP systems is required. Excellent verbal and written communication skills. Exceptional attention to detail. Demonstrated ability to navigate ambiguity and drive clarity in evolving or uncertain situations. Demonstrated ability to manage sensitive and confidential information with a high degree of discretion and integrity. Demonstrated ability to exercise sound discretion and independent judgment in complex and sensitive situations. Highly organized with excellent time management, communication, and interpersonal skills. Proven experience managing multiple projects, deadlines, and stakeholders in a fast-paced, dynamic environment. Willingness to work extended hours and travel as needed. We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged. #Melv Responsibilities : Skills :