Finance & Administration Specialist

Finance & Administration Specialist

The University of Southern Mississippi is currently accepting applications for the position of Finance & Administration Specialist.

Position Details

Location : Hattiesburg, Mississippi, 39406-0001, United States

Division : School of Education

Position Type : Staff

Employment Status : Full Time

Grant Funded : No

Pay Grade : E07

Posting Close Date : Open Until Filled

Special Instructions to Applicants

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

Coordinates financial, administrative, and planning activities, such as budget administration and control, recordkeeping, database management, and project management in support of school operations. Supports Director and Associate Director(s) in meeting the operational requirements of the school. May coordinate specified administrative activities and reporting across multiple organizational units within the school.

Primary Duties and Responsibilities

• Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and / or purchasing. Assists director in the preparation of annual budget requests.
• Assists in administrative problem solving, program / project planning, development, and execution of unit goals and objectives. Efforts may include researching information, compiling statistics, and gathering and computing various data; preparing special and / or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
• Coordinates and completes necessary processes and forms to administer the hiring of unit faculty, staff, student workers and graduate / teaching assistants. Remains in communication with Human Resources to ensure that new hires are onboarded appropriately.
• Prepares and processes all requests for purchases and other expenditures from school accounts, which includes reviewing for availability of funds, communicating with vendors, transmitting approved requests to the appropriate university unit, and monitoring requests through to delivery.
• Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, events, and / or travel arrangements, as required. Performs a range of diverse administrative activities for the school director and associate director(s); serves as a central point of liaison with other departments and external constituencies in the resolution of day-to-day matters concerning the school.
• Performs other duties as assigned.

Minimum Qualifications

Bachelor's degree and 2 years of related experience; or Associate's Degree and 4 years of experience directly related to the duties and responsibilities specified (directly related experience can be substituted for education on a year for year basis).

Knowledge, Skills & Abilities

Preferred Qualifications

Bachelor's degree in office administration, accounting, business administration or finance.

The University of Southern Mississippi has remained dedicated to preparing students for success since our founding in 1910. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions.

Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We're developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life.

The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE / VETS / DISABILITY.