Staff Assistant II

Staff Assistant

This Staff Assistant position requires a highly professional, collegial, and detail-oriented person, who is an excellent communicator and team player. In this multi-faceted role, this individual will work as a receptionist and secretary for various county Extension programs in Washington County, including : Community & Economic Development, Agriculture, Natural Resources & Horticulture, Family & Consumer Sciences, and 4-H youth development. Responsibilities include front-office support, meeting scheduling, vehicle fleet management, building maintenance management, event coordination, social media content development, email newsletters, and website management. This position is a full-time, in-person position, Monday-Friday, 8 : 00 am - 5 : 00 pm.

Responsibilities

Receptionist and secretary for county Extension programs.

Greet and direct visitors

Assist with reports, data entry, office calendar, computer needs, and general office duties

Assist with Extension program correspondence through phone calls, letters, email newsletters, etc.

Design PowerPoint presentations, program flyers, 4-H and other certificates, etc., using Canva. Proof and design other office documents in MS Office Suite

Maintain and update the county Extension website, and offer new ideas for future development to increase website traffic

Keep the county website calendar of events current and up to date

Update and regularly maintain Extension program mailing lists

Prepare and mail soil and plant samples to the USU lab

Oversee vehicle fleet maintenance in coordination with the county mechanic

Oversee building maintenance and requests for repairs

Chair of the USU Extension Washington County Fair Planning Committee

Assist with registration materials for Extension faculty, 4-H staff assistants, volunteer leaders, and youth

Prepare registration materials, work with the online registration program, label exhibits, and assist with other 4-H fair exhibit information as needed

Keep 4-H enrollment leader and member information updated. Make regular calls to 4-H volunteers to keep their registrations current

Prepare and send news columns and news releases to local media

Be administratively and programmatically responsible to the Extension Washington County Director and faculty members

Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, and other general duties as assigned

Sort, screen, and distribute incoming and outgoing mail and messages

Work with other staff assistants to coordinate any other job duties

Perform miscellaneous job-related duties as assigned

Qualifications

Minimum Qualifications :

Two years of experience in an office setting or an associate degree / vocational training is required.

Skilled with computer programs and related software

Proficiency in Microsoft Office Suite

Excellent critical thinking skills

Skilled in creative problem-solving

Skilled with office equipment, including printers, copiers, and telephone systems

Good organizational skills

Strong verbal and written communication skills

Ability to handle sensitive and confidential business data and personal information

Ability to work without supervision

Excellent customer service skills.

Preferred Qualifications :

Proficient in a wide range of computer software necessary to fulfill duties : Financial software, 4-H CRM software (zsuite), County Fair software,

Extension website creation and maintenance software, University Banner, ServiceNow, EZ-Buy, Digital Measures, and Canva or Adobe Suite

Knowledge of University policies and procedures

Knowledge, Skills, and Abilities :

Skilled with computers and related software

Skilled with basic office equipment, including printers, copiers, and telephone systems

Strong organizational skills

Strong verbal and written communication skills

Ability to handle sensitive and confidential business data and personal information

Ability to work without supervision

Knowledge of University policies and procedures

Excellent customer service skills.

Required Documents

Along with the online application, please attach :

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume / CV"

2. Cover letter to be typed / pasted at the end of your application

3. Three professional references with contact information

• Document size may not exceed 10 MB.

Advertised Salary

Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and / or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah's counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and /