Front Office Assistant

Job Description

Harvard Resource Solutions is in search of a Construction Administrative Assistant for the Oakland County Area.

Key Responsibilities

• Maintain organized tracking systems for vendor and subcontractor documentation, ensuring required records are up to date and compliant.
• Coordinate the flow of signed contracts and internal paperwork across departments, keeping logs current and easily accessible.
• Support general office operations, including filing, mail distribution, and maintaining digital and physical records.
• Prepare and submit required project-related forms and applications, including permits and official notices.
• Assist with coordinating project drawings, documents, and bid packages for external partners.
• Reconcile corporate credit card statements and match receipts for multiple team members.
• Manage office supply inventory, kitchen essentials, and equipment replenishment (printer / plotter / scanner materials, etc.).
• Answer and direct incoming calls while providing a professional, service-oriented presence.
• Schedule meetings, prepare agendas, and ensure conference spaces are organized and ready for use.
• Handle scanning, emailing, mailing, and other document distribution tasks.
• Support construction draw processes by preparing waivers, gathering required documentation, and ensuring accurate filing.
• Conduct research through city / municipal resources as needed for project or administrative tasks.
• Draft correspondence, memos, and basic communications on behalf of internal team members.

Qualifications

Education & Experience Options :