Program Assistant

Details

Open Date 10 / 20 / 2025

Requisition Number PRN43350B

Job Title Program Assistants

Working Title Program Assistant

Career Progression Track S00

Track Level S1 - Entry Level Support

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday 8 : 30-5

VP Area Academic Affairs

Department 00079 - Theatre Department

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 12-21

Close Date 12 / 12 / 2025

Priority Review Date (Note - Posting may close at any time) 11 / 14 / 2025

Job Summary

Program Assistant-Department of Theatre The Department of Theatre is seeking a highly organized and detail-oriented Program Assistant to support the administrative functions of the Main Office. This role involves close collaboration with theatre faculty and staff, assisting with classroom scheduling, communication coordination with Marketing and Communications teams, and managing production ticketing in partnership with Pioneer Theatre Company’s Box Office. Additionally, the Program Assistant will support the Production Manager / Chair in the preparation and execution of productions across the Meldrum Theatre, Babcock Theatre, and Studio 115. Responsibilities include maintaining venue and rehearsal calendars, assisting the Chair with the management of budgets, contracts, and royalty agreements.

This position is ideal for a motivated individual eager to develop administrative skills within a dynamic theatre environment. Previous theatre experience is not required, but candidates must demonstrate strong attention to detail, excellent organizational abilities, and a willingness to learn.

Responsibilities

Collaborate and assist the Department’s Production Manager / Chair on the following tasks :

Organize and archive production documents, photos, and videos.

Create and manage season venue and production calendars.

Assist in reconciling budget workbooks and tracking receipts.

Draft and manage student and guest production contracts.

Maintain royalty contracts, ensure timely payments, and manage related communications.

Coordinate audition scheduling for upcoming production seasons.

Document production and venue planning processes.

Manage various shared email inboxes.

Handle confidential information, room scheduling, and support special projects assigned by staff and faculty.

Communicate professionally with students, university personnel, and external vendors.

Perform additional duties as assigned by the Chair

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example : bachelor’s degree = 4 years of directly related work experience).

Program Assistant,, I : Requires little to no related experience.

Preferences

Qualifications :

Proficiency with Microsoft Office Suite, and scheduling software is required.

Demonstrated ability to manage multiple tasks efficiently and maintain attention to detail.

Strong organizational, communication, and interpersonal skills.

Ability to work independently and collaboratively in a fast-paced environment with over 200 students and over 50 faculty / staff personnel.

Type Benefited Staff

Special Instructions Summary

Detailed resume highlighting any previous administrative experience.

Brief (1-2 paragraph) writing sample demonstrating clear and professional communication within typical administrative-based email communication.

Three professional references from previous employers or supervisors.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and / or drug screen.

The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action / Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director / Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO / AA). More information, including the Director / Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at :

Online reports may be submitted at oeo.utah.edu

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.