Corporate Executive Administrator / Executive Assistant

Job Description

Job Description

Corporate Executive Administrator / Executive AssistantGeneral Purpose :

The Corporate Office Administrator provides high level administrative and organizational support to the CEO, CFO and CCHO. The Corporate Office Administrator ensures efficiency of the corporate office and plays a key role in managing schedules, supporting governance and board relations, along with day to day communications and operations that support executive leadership and the mission of the organization. The Administrator serves as a key liaison between the CEO, internal leadership, the Board of Directors, residents and external stakeholders.

Essential Duties and Responsibilities :

• Coordinate and facilities long-range plans and specific functions / meetings of the Board of Directors and its JSI Board, Executive, Finance, Investment, Quality, Home Care Board.
• Organizes and supports board meetings and internal meetings, including scheduling, compiling materials, recording minutes with accuracy and discretion, including confidential information and documents.
• Prepare and edit correspondence, presentations, and reports on behalf of the CEO, CFO and CCHO.
• Assists in coordinating agenda and materials including presentations for specific functions and meetings of the Corporate Executive Group and other managers as necessary.
• Support the operations of the corporate office, including supply management, vendor coordination and general office administration.
• Represents the CEO in meetings or on committees as needed, ensuring follow-through and alignment of next steps.
• Facilitate effective communication and collaboration among departments, including operations, clinical services and resident engagement.
• Maintain confidential files and documents related to leadership, strategic planning and regulatory compliance.
• Assists in the creation and distribution of corporate communications, creating newsletters and executive messaging in support of CEO and senior leadership.
• Coordinates logistics for internal events, leadership retreats, and donor or community functions hosted by the CEO.
• Assists in planning organizational ceremonies and town halls in collaboration with relevant departments.
• Gathers all corporate credit card receipts and schedules out for coding and processes credit card payment voucher.
• Prioritizes conflicting needs, handles matters expeditiously, proactively and follows-through on time sensitive projects.

Other Related Duties

Judson Core Values : This position demonstrates the ability to uphold and embody Judson’s Core Values :

Accountability : I take responsibility for my actions and decisions and follow through on my commitments.

Belonging : I value diverse perspectives and treat everyone with mutual respect.

Collaboration : I engage with others to achieve shared goals.

Communication : I actively listen to learn and share clearly and respectfully.

Innovation : I seek creativity, curiosity, and new ideas.

Integrity : I do the right thing every time.

Minimum Qualifications, Education and Certifications :

Required Qualifications :

Preferred Qualifications :