Secretary (237 Day) - Chalkley ES 2025-2026

Job Title : School Secretary

Provides secretarial support to the school office. Performs a variety of moderately complex work within established procedures and standard practices. Primarily responsible for the student registration process. Work is under general supervision and requires extensive coordination with others. Requires handling of sensitive information and dealing tactfully with the public. Contacts are made within and outside the organization and requires dealing tactfully and confidently with individuals on sensitive issues. Accuracy and exercise of sound judgment is required.

Essential Job Functions :

• Responsible for all student registration processes, maintaining Synergy, requesting / sending student records, register students, withdraw students, etc.
• Responsible for Grade Quick processes, report cards, scheduling.
• Responsible for Data Steward processes.
• Maintains cumulative and confidential records for all students.
• Screens visitors, telephone calls and incoming mail; personally answering inquiries which in the employee's judgment do not require the supervisor's attention.
• Types, assembles and disseminates reports, handbooks, correspondence, etc.
• Acts as an information specialist to the public, students and faculty regarding a variety of matters related to school operations and policies.
• Maintains good rapport with students, staff and parents.
• Prepares reports and furnishes information requested from within and outside the organization.
• Performs clerical and routine work required to ensure the efficient operation of the school office.
• May serve as backup for Time and Attendance and Bookkeeper.
• Performs other duties as assigned.

Budgetary Responsibility : N / A

Report Preparation : Data collection and report preparation under supervision

Equipment Operation : Reprographic, telephone switchboard, fax, computer and general office equipment

Contacts : Administrators, teachers, support personnel, students daily to obtain and provide information.

Work Direction : N / A

Supervision : N / A

Decision Making : Moderate level of independent decision-making.

Formal Policy-Setting Responsibilities : N / A

Physical Demands : The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger; reach with hands and arms; handle paper files, records, computer and equipment controls; talk and hear. The employee is required to stand, walk, stoop and kneel. Some light lifting may be required.

Work Environment : The employee regularly works in an office environment. The noise level in the work environment is quiet to moderate.

Qualifications : Working knowledge of office practices and procedures; the school or department's programs; business English and mathematics. Working skill in typing, operating personal computers, word-processing equipment or other automated office systems. Demonstrated ability to perform a variety of secretarial duties for one or more professionals; communicate effectively both orally and in writing; exercise judgment and work with all levels of the school or department.

Requirements : Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities. Applicants considered for employment must successfully complete the following background investigations / tests :

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.