Administrative Coordinator

Why IT GOAT?

At IT GOAT, we don't just work — we take ownership. Every team member is empowered to lead, make decisions, and drive results. Our culture is built on accountability, teamwork, and an unrelenting commitment to excellence.

We're looking for someone who thrives in a fast-paced environment, communicates with confidence, and takes pride in every task — big or small. If you believe in getting things done, staying organized, and being the person others can rely on, you'll fit right in here.

Why IT GOAT is the best place to work?

At IT GOAT, we believe success starts with our people. We hire those who take ownership of their work, support their teammates, and continuously strive to grow. In return, we invest deeply in our team — providing the tools, benefits, and environment to help every employee thrive both personally and professionally.

Here's why IT GOAT stands out as one of the best places to build your career: Competitive Pay, 401k, Paid time off, Comprehensive Health Insurance, Professional Growth and Development are just a few.

Our headquarters in Dallas, TX is where collaboration, innovation, and energy come together. We work in person because we believe strong teams are built face-to-face — through trust, communication, and shared goals.

Job Description:

The Administrative Coordinator plays a key role in supporting daily office operations, managing administrative tasks, and assisting leadership with scheduling, expense tracking, HR recruitment, and team coordination. This position is ideal for someone who enjoys a variety of responsibilities, takes initiative, and thrives in a fast-paced, people-focused environment.

Key Responsibilities:

The Administrative Coordinator plays a key role in supporting daily office operations, managing administrative tasks, and assisting leadership with scheduling, expense tracking, HR recruitment, and team coordination. This position is ideal for someone who enjoys a variety of responsibilities, takes initiative, and thrives in a fast-paced, people-focused environment.

Office & Administrative Support

• Open and organize mail daily; prepare and deposit checks.
• Maintain office organization — including inventory, supplies, and common areas.
• Manage kitchen and breakroom inventory (snacks, drinks, etc.) and coordinate reorders.
• Handle office decor and seasonal displays to keep the workspace welcoming and engaging.
• Coordinate office maintenance, deliveries, and client drop-offs/pickups.
• Answer incoming calls, direct inquiries, and assist clients, partners, and vendors.
• Serve as the office "Fire Marshall"

Executive & Calendar Management

• Support executive scheduling by monitoring and optimizing the President's calendar.
• Prepare materials for meetings and on-site visits (ensure conference room is ready).
• Prepare and stock marketing/event materials ("Marketing Bag"), as well as SWAG for client meetings.

Finance & Expense Management

• Process daily and weekly financial tasks, including scanning and logging receipts, especially President and other team members as needed.
• Manage company card and credit card accounts, ensuring all expenses are recorded in Minute7 and Excel tracking systems.
• Match, reconcile, and pay invoices accurately; maintain organized digital financial records.

HR Recruiting

• Work with each department to draft and post job descriptions on job boards (Indeed, LinkedIn, etc.).
• Share openings internally or through employee referrals.
• Review resumes to shortlist candidates matching the role requirements.
• Categorize applicants (qualified, maybe, not suitable).
• Send acknowledgment emails to applicants.
• Schedule interviews or phone screenings.
• Arrange interview times with hiring managers.
• Send calendar invites and interview reminders.
• Prepare interview questions or evaluation forms.
• Update candidate information in an Applicant Tracking System (ATS) or spreadsheet.
• Maintain a record of interview outcomes and feedback.
• Send offer letters and collect required documents.
• Coordinate background checks or reference verification.
• Help with onboarding scheduling and welcome materials.

Event & Culture Coordination

• Assist with planning and setting up quarterly Town Halls and company-wide events. Such as Happy Hour, holiday events.
• Coordinate employee recognition, birthdays, and work anniversaries (cards, gifts, and celebrations).
• Manage health & wellness initiatives using the Healthcare provider's Well-Being program.
• Order and distribute employee swag, promotional materials, and recognition gifts.

Client & Partner Coordination

• Answer incoming sales and support calls, route inquiries to the appropriate teams, and assist with client satisfaction follow-ups.
• Manage client review responses by calling clients and requesting Google or G2 reviews.
• Support recruiting and subcontractor partnership processes by following internal templates and agreements.

Shipping & Inventory Management

• Prepare outgoing shipments and drop off packages at FedEx as needed.
• Track and maintain marketing, inventory, and apparel stock; reorder when necessary.
• Ensure all shipment records, serial numbers, and tracking details are accurately logged.

Qualifications

• Competitive base + uncapped commission
• Health, dental, and vision insurance
• 401(k) with company match
• PTO, holidays, and flexible work options
• Energetic, tech-driven culture with real career growth opportunities
• A brand you can be proud to represent

Benefits:

• Health insurance
• 401(k) with company matching
• Dental insurance
• Flexible spending accounts
• Vision insurance
• Health savings account
• Life insurance
• On-site gym, covered parking with an onsite car wash availa
• Company events
• 12 days earned paid time off
• Company holidays
• Schedule: 8-hour shift
• Monday through Friday

Work Location:

Onsite at IT GOAT's Dallas Headquarters