Accounting Coordinator-Cashiering Office

Accounting Coordinator-Cashiering Office

Salary : $79,997.00 - $107,120.00 Annually

Job Type : Classified - Full-time

Job Number : 7027-c-10 / 25

Closing : 10 / 24 / 2025 11 : 59 PM Pacific

Location : Visalia, CA

Department : Cashier's Office

Division : General Description

Under the direction of the Chief, Accounting Officer, the Accounting Coordinator - Cashiering Office coordinates and leads the cashiering, student financial services and related accounting functions for the District including daily District deposits, collection of fees and fines, disbursements and loan payments; performs complex and responsible duties such as troubleshooting system problems, resolving student fee disputes and monitoring the integrity and accuracy of cash handling procedures and system processes; ensures compliance with state and federal regulations, policies and procedures; and performs related duties as assigned.

This is assigned to the Visalia Campus, a Full-Time 12-month position.

Monday - Friday, 7 : 45 a.m. - 4 : 45 p.m.

Initial placement is at $ 79,997.

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

Job Duties

Job duties of the Accounting Coordinator-Cashiering Office include :

• Participates in the implementation of goals, objectives, policies and priorities for student accounting and cash management and cashiering programs, projects and activities; conducts meetings and training of staff to provide a sound understanding of cash handling policies and procedures and ensure consistency and customer service excellence in cashiering operations in all District locations; acts as a subject matter expert in governmental regulations related to student accounting such as Family Educational Rights and Privacy Act (FERPA), Title IV, Gramm-Leach-Bliley Act (GLBA), and Payment Card Industry Data Security Standard (PCI-DSS) to ensures compliance.
• Coordinates shared daily tasks with other staff to meet the priorities, deadlines, and quality standards set by manager.
• Ensures integrity, configuration, and functionality of the Student Financials / Cashiering systems. Coordinates testing, updates, and third party system integrations in collaboration with various Departments within the District.
• Coordinates the student financial accounts through the Banner Student Financials module; provides direct support to Enrollment Services in handling all administrative and financial procedures required to ensure completion of student registration activities through full payment; administers student receivables and communications to students including the proper coding of registration-related charges, generating e-bills and administering the District's payment plan and other fee arrangements; creates and updates student account forms and coordinates communications to students regarding financial matters online; directs the processing and communication of student refunds; coordinates refund processes with financial aid disbursements.
• Leads the District's cashiering and cash handling functions at the Visalia campus including daily balancing and preparation of District deposits, collection of fees and fines, disbursement of loan payments and monitoring and control of the Revolving Cash Fund; ensures proper recording and accountability of financial transactions for fees, awards, refunds, billings, waivers, student accounts receivables, collections and disbursements including accurate and timely reconciliation of all receipts and deposits, refund transactions and recapitulation of end-of-day transactions; prepares and submits journal entries to properly allocate revenues where applicable.
• Coordinates accounting for all cash transactions and the preparation of accurate and timely bank deposits; monitors banking activity to ensure the proper posting and recording of deposits in financial systems; oversees the daily reconciliation of accounts receivables; performs a variety of banking transactions; analyzes data and works with departments to resolve discrepancies in the Student Financials / Cashiering systems.
• Coordinates the posting and accounting for all aspects of student financial transactions including fee assessments, billing processes, third-party sponsorships, collection of delinquent accounts, returned checks and other student indebtedness; conducts analyses of student charges and disputes; audits student accounts and performs adjustments.
• Leads the student accounts collection processes such as payment plans, credit reporting, registration drops and holds and the transfer of accounts to the California Community Chancellor's Office Treasury Offset Program (COTOP); resolves complex student account questions and complaints arising from collection efforts; collaborates with affected departments to further ensure success of the collection processes.
• Establishes and maintains security and access to the safety vault and all District funds; regular reconciliation of the change funds issued to staff at the Visalia, Tulare and Hanford campuses.
• Oversees the Student Financials accounting structure and general ledger interface of Cashiering transactions including charges, payments and cash receipts against the District chart of accounts; reviews and reconciles transfers from Student Financials to the general ledger. Reviews and resolves system payment application issues regularly.
• Coordinates the generation and distribution of annual 1098-T Tuition Statements in compliance with applicable regulations; assists with 1098-T inquiries from students and IRS; prepares year-end Student Financials accounting reports and reconciliations; assists with year-end activities such as accruals and audits.
• Serves as the liaison for Student Account services with other divisions, departments and outside agencies; negotiates and resolves sensitive and controversial issues.
• Sets up and monitors fee deferments and waivers in the system; coordinates and monitors disbursements of loans including Title IV loans.
• Engages in professional group meetings; keeps abreast of new trends and innovations in the field of student accounting and related regulations.
• Perform related duties as assigned.

Qualifications

Minimum Qualifications (Education & Experience) :

Any combination equivalent to :

Desirable Qualifications :

Knowledge and Abilities

Knowledge of :

Ability to :

Working Conditions : Environment

Physical Abilities

Application Procedure

To be considered, applicants must submit ALL of the following required material before or by the filing deadline :

Recruitment Analyst : Nancy Yanes 559-737-4886 or nancyy@cos.edu

The Sequoias Community College District is an equal employment opportunity employer committed to prohibiting unlawful discrimination, harassment, including sexual harassment, intimidation, and bullying based on actual or perceived race or ethnicity, color, creed, national origin, religion, sex or gender, gender identity, gender expression, sexual orientation, physical and / or mental disability, age, medical condition, genetic condition, pregnancy, reproductive health decision making, marital status, military or veteran status, or ancestry.

College of the Sequoias does not sponsor H-1B Visas

To apply, visit https : / / www.schooljobs.com / careers / cos / jobs / 5109512 / accounting-coordinator-cashiering-office

COLLEGE OF THE SEQUOIAS COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER : The College of the Sequoias Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, race, gender, color, language, accent, citizenship status, ancestry national origin, age, sex, religion, sexual orientation, transgender, parental status, marital status, veteran status, physical or mental disability or medical condition, or on the basis of these perceived characteristics.

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