Office Coordinator (HHS / Finance and Administration)

Administrative Clerk

Salary : $40,377.00 - $46,451.00 Annually

Location : Towson, MD

Job Type : MERIT

Job Number : 1.601 08-24

Department : HHS / FINANCE & ADMINISTRATION

Opening Date : 10 / 10 / 2025

Closing Date : Continuous

This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly.

Job Purpose

Under general supervision, performs comprehensive clerical and routine administrative duties to ensure the efficient operation of an office or coordinates a major function within a County agency or bureau.

Essential Job Duties

• Provides administrative support in an office by coordinating the workflow, which may include assigning and reviewing the work of others.
• Prepares direct payments, purchase orders, and purchase requisitions and amendments.
• Reconcile invoices for payment.
• Prepares or assists in the preparation of personnel related documents and forms.
• Uses automated office systems, such as word processing equipment or a computer to draft and prepare a variety of letters and memos.
• Determines appropriate letter or memo format, proofreads, and edits documents for grammar, punctuation, and spelling, and prepares documents for distribution or mail.
• Creates and maintains a variety of detailed office databases and logs.
• Accesses electronic records to establish, retrieve, review, update, track, and revise office records.
• Reviews and summarizes information from manual and electronic files for the preparation of monthly, quarterly, and annual reports.
• Receives, investigates, and resolves inquiries, requests, and complaints.
• Explains office policies, procedures, rules and regulations to other employees and the public.
• Maintains calendars, schedules appointments and meetings.
• Prepares and types, photocopies, and distributes meeting agendas and / or minutes.
• Operates office machinery, such as microcomputers, photocopiers, fax machines, calculators, telephones, scanners, and printers.

Examples of Other Duties

Qualifications

Required Qualifications : Possession of a high school diploma or an appropriate equivalent; Plus Two years' typing, word processing, or secretarial experience. Additional education may be substituted on a year-for-year basis for the required experience. Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.

Preferred Qualifications : Supervisory Experience Experience with Workday Experience with OIT's Request Processing System Experience with Property Management's MaintStar System Experience with NexTraq Vehicle Management

Knowledge, Skills, and Abilities (Entry Level) :

Knowledge, Skills, and Abilities (Full Performance) :

Proof of Licenses, Certifications and Education : Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable. Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and / or education must be submitted with each application.

Proof of Degree Equivalency : Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org). Mail or deliver documents to : ATTN : Office Coordinator-HHS-F&A Office of Human Resources Baltimore County Government 308 Allegheny Avenue Towson, MD 21204

You must attach your transcript(s) / degree(s) and license(s) / certification(s) to your application. Unofficial copies are acceptable.

Examination Procedure : Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.

Conditions of Employment

Physical and Environmental Conditions : The work of these positions is essentially sedentary, with occasional walking and / or lifting or other restricted physical activities. Medical Examination and Employment Background Investigation : Applicants selected for employment with Baltimore County must successfully complete a physical examination, drug screening and employment investigation, including, but not limited to criminal background, education certification and fingerprinting checks.

Employment Benefits for Full-Time, Merit or Classified Employees

Baltimore County General Government offers the following benefits to full-time,merit or classified employees. Some benefits vary for sworn employees of the Police and Fire Departments. New employees are eligible for benefits upon hire, unless noted otherwise. Equal Opportunity Employer : Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants. Smoke free workplace : All Baltimore County offices are smoke free. Drug free workplace : Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination. Salary : Annual Salary review - Step increases may be granted on anniversary date based on satisfactory job performance General Increases - Cost of living increases and adjustments may be granted as legislated. Longevity Increases - In accordance with the specific pay schedule, a full-time merit or classified employee may receive a longevity increase, equivalent to one step, upon completion of a certain number of years of classified service with the County. Employee Assistance Program : Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life. Health Insurance : Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include : Medical, Prescription, Dental and Vision insurance. Flexible Spending Accounts : Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and / or dependent care costs. Life Insurance : Employees may